Audit Trail for Vendor Interactions
Records all vendor-related activity for reference and accountability.
Key Features
Comprehensive action logging
Tracks every step, PR creation, approvals, PO generation, dispatch, and closure, ensuring complete visibility and an accurate audit trail across the procurement process.
Timestamps for Each Step
Each action in the process is time-stamped, giving clear visibility into when tasks were completed and helping teams track progress with accuracy.
Associated Data Points Logged
Each action logs key details like approver name, comments, time taken for human actions, and any AI-flagged discrepancies, ensuring full context and traceability.
Transparent Workflow Tracking
Shows each step of the accrual process in sequence, so users can trace actions, check status, and spot any delays or issues with clarity.
UI Presentation with Audit Trail Cards
Each action is shown as a card in the Co-Pilot UI, making it easy for users to review what happened, when, and by whom, at a glance.
KEY BENEFITS
Procurement Co-Pilot shrinks cycle times from request to purchase order, freeing teams from manual effort, delivering instant ERP-synced approvals, and giving finance teams real-time spend visibility for compliant, cost-effective purchasing.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
Before and After Hyperbots PR/PO Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: Audit Trails for PR/PO
How does the Hyperbots Co-Pilot maintain a detailed log of actions during the accrual process?
The Co-Pilot records every step in the procure to pay cycle like PR creation, modification, approval, PO generation, aproval, despatch and closure
Can the audit trail differentiate between actions taken by AI and humans?
Yes, the Co-Pilot explicitly identifies whether an action was performed by AI or a human, ensuring accountability and clarity for both automated and manual interventions.
What kind of data points are logged in the audit trail?
The audit trail logs key data points, including approver names, comments, human action durations, and AI-detected discrepancies, providing a complete context for every action.
How does the audit trail help users track the progress of PR?
The trail offers an end-to-end view of the PR' journey, highlighting each step, identifying bottlenecks, and ensuring users can clearly track the status and history of payments.
How are these logs presented to users in the Co-Pilot’s interface?
The Co-Pilot displays the audit trail as interactive Audit Trail Cards, making it easy for users to access and review detailed, organized information about every action taken during the P2P process.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!