THE PROBLEM
The problem it is solving
A solution where invoices go directly from sources like email box to GL without human touch has not been solved by an ERP or any other AP automation provider
THE SOLUTION
Invoice Processing Co-Pilot
Understands financial and non-financial data in the invoice and extracts it.
Matches invoice data with POs and Goods Received Notes (GRN)
Identifies duplicates, preventing potential fraud
Suggests appropriate GL coding to generate accurate income statements and balance sheets
Achieves Straight-Through Processing (STP) of 80% of invoices
80%
Invoice processing cost
AI achieves up to 80% straight-through processing of invoices, freeing up staff bandwidth by 80%. Retained staff is empowered by Co-pilot with pin-pointed reasons to take quick decisions on business exceptions reported.
<1 min
Invoice processing time
Co-pilot reduces invoice processing time from an industry average of 11 days to less than one minute due to STP achieved through AI.
Human errors
Vendor satisfaction
Duplication & frauds
Auditability
VALUE PROPOSITION
Why Hyperbots Invoice Processing Co-Pilot?
Hyperbots Invoice Processing Co-pilot automates the entire invoice lifecycle with 80% straight-through processing (STP). It uses foundational AI agents for tasks like invoice discovery, fields extraction, validation, matching, GL coding and GL posting, significantly reducing manual effort and enhancing accuracy.
Key Functional Capabilities of Hyperbots Invoice processing Co-Pilot
Straight-through processing
The Hyperbots Invoice Processing Co-pilot is the world’s only AI-driven solution that delivers true straight-through processing (STP) of invoices, from email to GL, with zero human intervention for all PO-based invoices. It automates every step of the invoice lifecycle—email parsing, field extraction, GL coding, data entry, 2-way/3-way matching, and validations—achieving an 80% STP rate. For the remaining 20% of cases involving business exceptions or discrepancies, the Co-pilot seamlessly integrates human intervention to resolve issues efficiently.
100% Accurate extraction
The Hyperbots Agentic AI platform combines expert systems with multiple vision-language models and large language models to extract various field categories from invoices. It employs a chain-of-thought reasoning approach for enhanced accuracy, with models pre-trained on 35 million invoice fields, achieving 99.8% accuracy. Different field categories are handled by specialized models—for example, amounts are processed by one model, line items by another, and payment terms and instructions by yet another, ensuring precise and efficient extraction tailored to each field type.
Invoice discovery
The Hyperbots Invoice Processing Co-pilot identifies invoices from designated sources, including emails, drives, and portals, while effectively filtering out irrelevant emails and documents. It ensures 100% accuracy, sending only valid invoices for further processing.
Duplication check
The Hyperbots Invoice Processing Co-pilot performs advanced duplication checks using sophisticated AI algorithms that analyze all invoice fields. It also cross-references PO details and previously received invoices to ensure accuracy and eliminate duplicates.
Validation
The Hyperbots agentic platform performs advanced validations using mathematical reasoning, language models, and anomaly detection to ensure data accuracy. It provides transparent explanations for each validation outcome, enhancing reliability and efficiency in invoice processing
Augmentation
The Hyperbots agentic platform intelligently augments missing or incorrect invoice data by inferring values from related fields, linked documents, or predefined rules. This minimizes invoice rejections, corrects validation errors, and significantly enhances Straight-Through Processing (STP) rates.
2-way matching
Hyperbots Co-pilot delivers advanced 2-way matching capabilities, typically between PO and invoice or GRN and invoice, using reasoning models for numeric fields, expression evaluators for complex terms, and language models for descriptions. With 140 fields available for matching and pre-trained models, it ensures precise automation and provides transparent reasons for mismatches
3-way matching
Hyperbots Co-pilot offers advanced 3-way matching capabilities, leveraging reasoning models for numeric fields, expression evaluators for complex terms, and language models for descriptions. With 140 fields available for matching and pre-trained models, it ensures precise automation and provides transparent reasons for mismatches.
Notifications
Hyperbots Agentic AI generates contextual notifications across all stages of invoice processing, including discovery, extraction, augmentation, validation, matching, workflow, GL coding, and posting. These notifications provide real-time updates and actionable insights, ensuring transparency and efficient user intervention when needed.
Matching strategy configurations
Hyperbots Co-pilot offers highly adaptive matching strategy configuration, enabling companies to set 3-way, 2-way, or no matching rules based on vendors or expense categories. This flexibility ensures tailored invoice processing workflows that align with organizational policies.
Matching fields configurability
Hyperbots Co-pilot enables configurable matching for 140+ fields, including invoice details, line items, payment terms, dates, and addresses. Users can define matching rules, tolerances, and severities for each field to align with POs, GRNs, or both, ensuring precision and flexibility in invoice processing.
Audit trails
Hyperbots Co-pilot maintains a detailed audit trail for every action taken by AI or humans during invoice processing. These trails include timestamps, relevant data, and the specific actions performed, providing transparency for audits and reviews.
Flexible workflow
Hyperbots PR/PO Co-pilot offers highly flexible workflows, allowing companies to customize exception handling and approvals by business unit, category, or cost centre.
GL coding
Hyperbots Agentic AI automates GL coding with a powerful GL recommender that learns from historical data and human corrections, providing accurate and adaptive GL code suggestions for invoices.
GL posting
Hyperbots Co-pilot integrates with ERPs to automate invoice writing and GL posting, validating transactions through read-back checks, and ensuring accurate double-entry bookkeeping without human intervention.
Custom fields support
Hyperbots Co-pilot supports custom fields in invoices, allowing companies to populate metadata via ERP connectors, reasoning models, or AI extraction with custom training. This no-code configurability ensures flexibility to cater to specific business needs during implementation.
Pre-trained models
Hyperbots' invoice processing Co-pilot, built on the Agentic AI platform, is pre-trained on millions of invoices, ensuring quick integration, high accuracy, and adaptability to any invoice content, form, layout, or size from day one of going live.
Multi-page long invoices
Hyperbots Co-pilot excels at extracting line items, even from multi-page invoices with hundreds of entries, ensuring high accuracy and end-to-end processing for industries like healthcare and retail.
Multi invoice document
Hyperbots Agentic AI automatically detects and splits multi-invoice documents, processing each invoice independently without requiring any human pre-processing.
Automates sales tax verification
Hyperbots' Sales Tax Verification Co-pilot collaborates with the Invoice Processing Co-pilot to verify sales tax for each invoice line item using origin, destination, line-item descriptions, and tax dictionaries.
Vendor portal
Hyperbots Invoice Processing Co-pilot gives real-time status of invoices and POs through a vendor portal. Vendors can also see the history and reports. Vendors can also communicate and collaborate with company's accounting staff regarding the invoice and payments.
Multi entity support
Hyperbots Invoice Processing Co-pilot seamlessly integrates with multiple ERPs and instances across entities, enabling a unified view of tasks and actions through agentic AI. This simplifies operations and enhances efficiency, even in organizations managing multiple ERPs.
Key General Capabilities of Hyperbots Invoice Processing AI Co-pilot
Unlimited access
Hyperbots Co-pilots offer unlimited user access at no extra cost, fostering collaboration and scalability without per-user licensing constraints.
Industry specific
Hyperbots Co-pilots provide industry-specific finance AI with tailored workflows, document handling, tax validations, and customizable features for efficient and precise processing across diverse sectors.
Company specific
Hyperbots Co-pilots enable quick, no-code customization for company-specific needs, from ERP integration to workflows and GL structures, ensuring tailored integration with its agentic AI.
Integrations
Hyperbots integrates seamlessly with ERPs and other systems, enabling real-time, exhaustive, secure, and scalable data exchange to support end-to-end AI automation.
24X7
Hyperbots Co-pilots work 24x7, automating tasks and notifying humans of exceptions, ensuring continuous productivity and efficient collaboration.
Human-in-the-loop
Hyperbots Co-pilots ensure seamless collaboration with humans through exception handling, approval workflows, actionable insights, and adaptive learning.
Process specific
Hyperbots Co-pilots use the Agentic AI platform's domain-specific training and collaborative agents to deliver tailored, scalable, and efficient process-specific automation.
Self learning
Hyperbots Co-pilots use self-learning to adapt to company-specific workflows, refine accuracy, and dynamically align with evolving business needs.
Intelligence elements
Hyperbots Co-pilots, built on the Agentic AI platform, leverage advanced capabilities like Redaction, OCR, LLMs, VLMs, MOE, Reasoning, Math Interpretation, Recommenders, and Predictive Engines to enable intelligent, efficient task execution.
Functional elements
Hyperbots Co-pilots encapsulate platform capabilities like Workflow, Notifications, Security, Analytics, SSO, and Observability, along with User Portals, Audit Trails, Mobile Apps, Permissions, and Roles, ensuring secure, configurable, collaborative, and auditable operations.
Ready to deploy
Hyperbots Co-pilots are ready-to-deploy, no-code solutions with pre-trained agents and ERP connectors, enabling rapid, tailored setup without third-party integrators.
AI-native
Hyperbots Co-pilots’ AI-native design ensures purpose-built precision and transformative productivity and value for finance operations.
Process before and after Invoice Processing Co-Pilots for PO Invoices
Process before and after Invoice Processing Co-Pilots for Non PO Invoices
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!