Stuck in the Cycle of Manual Procurement and Approvals?
Watch our AI agents handle every step—PR creation, approvals, PO generation, vendor communication, posting, and closing—turning manual procurement into a fully automated flow.
THE PROBLEM
Manual procurement slows decisions, increases errors, and wastes time. Chasing approvals, managing paperwork, and handling vendor communication without automation leads to delays, higher costs, and frustration. Inefficient procurement holds back business agility, making it harder to control spending and keep processes on track.
Purchase requisition creation time-consuming
Poor procurement discipline
Slow approvals
Purchase order closure issues
THE SOLUTION
Hyperbots Procurement Co-pilot automates procurement by instantly generating purchase requisitions and converting them into compliant purchase orders. With AI-driven requisition creation, accelerated approval workflows, and automated PO dispatch, it maximizes efficiency, enforces policy compliance, and integrates seamlessly with any ERP.
KEY BENEFITS
Procurement Co-Pilot shrinks cycle times from request to purchase order, freeing teams from manual effort, delivering instant ERP-synced approvals, and giving finance teams real-time spend visibility for compliant, cost-effective purchasing.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
Key Functional Capabilities of Hyperbots Procurement Co-Pilot
Automated filling for PR fields
Hyperbots Procurement Co-Pilot automates PR creation by extracting and pre-filling data from contracts and statements of work, saving time, reducing manual effort, and streamlining procurement with AI-powered efficiency.
Extraction of PR fields from contract
Hyperbots Procurement Co-Pilot uses AI to accurately extract key fields from contracts—like amounts, line items, and payment terms—ensuring faster, precise, and efficient procurement document processing.
Validation
Hyperbots Procurement Co-Pilot uses AI-powered validation, anomaly detection, and mathematical checks to ensure data accuracy, providing clear explanations for every outcome and driving reliable, efficient procurement and invoice processing.
Duplication check
Hyperbots Procurement Co-Pilot uses advanced AI to detect duplicate purchase requisitions by analyzing PR fields and cross-checking past records helping prevent errors and improving procurement accuracy.
GL coding
Hyperbots Procurement Co-Pilot recommends accurate GL codes during PR creation by learning from past data and human feedback—saving time, reducing manual effort, and improving financial accuracy.
Budget control
Hyperbots Procurement Co-Pilot retrieves budget details and performs real-time budget checks during PR creation, helping requesters and approvers make informed purchasing decisions and control spending.
PR and PO fields configurability
Hyperbots Procurement Co-Pilot offers configurable PR fields covering details like line items, payment terms, and addresses, allowing users to set field priorities, guide approvals, and control what flows into the final PO.
Custom fields support
Hyperbots Procurement Co-Pilot supports custom invoice fields using ERP connectors, AI extraction, or reasoning models, offering no-code flexibility to meet specific business needs and streamline procurement processes.
Pre-defined and custom PO templates
Hyperbots Procurement Co-Pilot generates purchase orders in custom or predefined templates, ensuring consistent PO design, formatting, and compliance with your company’s procurement standards.
Automated PO creation and dispatch to vendors
Hyperbots Procurement Co-Pilot auto-generates POs using custom templates and either sends them directly to vendors or routes them for human review, ensuring speed, accuracy, and control in procurement.
Automated PO closing
Hyperbots Procurement Co-Pilot works seamlessly with the Invoice Processing Co-Pilot to automate PO closing, ensuring accuracy, faster processing, and end-to-end procurement efficiency.
Notifications
Hyperbots Agentic AI delivers contextual notifications throughout PR/PO processing—covering creation, edits, approvals, PO generation, dispatch, and closure—offering real-time updates and actionable insights for transparency and efficiency.
Audit trails
Hyperbots Co-pilot records a comprehensive audit trail of every action taken by AI or humans during the procurement process, including timestamps, relevant data, and actions performed, ensuring transparency for audits and reviews.
Pre-trained models
Hyperbots' PR/PO Co-pilot, powered by the Agentic AI platform, is pre-trained on contracts, enabling seamless integration and high accuracy from the first day of deployment.
Vendor portal
Hyperbots PR/PO Co-pilot provides real-time PO status through a vendor portal, along with history, reports, and tools for collaboration with accounting staff on payments.
Multi entity support
Hyperbots PR/PO Co-pilot integrates with multiple ERPs and instances, providing a unified view of tasks and enhancing efficiency across entities.
Key General Capabilities of Hyperbots PR/PO AI Co-pilot
Unlimited access
Enjoy unlimited user access with no per-seat licensing—enabling seamless collaboration and effortless scalability across your organization.
Industry specific
Hyperbots provides industry-specific finance AI with customizable workflows, document handling, and tax validation—ensuring accurate, compliant processing tailored to sector-specific needs across industries like manufacturing, retail, healthcare, logistics, and more.
Company specific
Hyperbots enables no-code customization for company-specific needs—adapting workflows, ERP integrations, GL structures, and business rules through Agentic AI to ensure seamless alignment with organizational processes and finance operations.
Integrations
Hyperbots integrates seamlessly with ERPs, procurement platforms, and other enterprise systems—enabling real-time, secure, and scalable data exchange to power end-to-end AI automation across finance and operations
24X7
Hyperbots Co-pilots run 24x7—automating invoice workflows, monitoring tasks, and alerting humans only when needed. This ensures uninterrupted operations, faster turnaround, and continuous productivity across finance and procurement teams.
Human-in-the-loop
Hyperbots Co-pilots enable human-in-the-loop collaboration through exception handling, approval workflows, and contextual insights—ensuring control, transparency, and continuous learning where human judgment adds value.
Process specific
Powered by Agentic AI, Hyperbots Co-pilots deliver process-specific automation through domain-trained models and collaborative agents—ensuring scalability, precision, and efficiency across finance operations like invoicing, approvals, and GL coding.
Self learning
Hyperbots Co-pilots use self-learning AI to adapt to company-specific workflows, improve accuracy over time, and continuously align with changing business rules, exceptions, and process variations—driving smarter automation with every interaction.
Intelligence elements
Built on the Agentic AI platform, Hyperbots Co-pilots combine OCR, LLMs, VLMs, MOE, reasoning, redaction, math interpretation, and predictive engines to deliver intelligent, efficient automation across complex finance workflows.
Functional elements
Hyperbots Co-pilots offer functional elements like workflows, notifications, security, analytics, SSO, audit trails, user portals, permissions, and observability—ensuring secure, configurable, and auditable operations across teams and systems.
Ready to deploy
Hyperbots Co-pilots are ready-to-deploy, no-code solutions with pre-trained AI agents and native ERP connectors—enabling rapid, customized setup without third-party integrations or development overhead.
AI-native
Hyperbots Co-pilots are AI-native by design—built from the ground up for finance automation, delivering purpose-built precision, transformative productivity, and measurable value across accounting, invoicing, and approval workflows.
Process before and after Hyperbots PR/PO Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!