PR/PO Co-pilot
THE PROBLEM
The problem it is solving
Absence of AI-led automation in Procurement:
A solution does not exist where contracts are converted to PRs automatically, POs are created and dispatched to vendors automatically with human in the loop only where needed.
THE SOLUTION
PR/PO Co-pilot
Converts contract documents in PRs.
Generates PR for inventory replenishment by predicting stock levels.
Processes PO approvals based on pre-configured approval workflows.
Generates and dispatches PO to Vendors. Takes ownership of closing POs at the right time.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
VALUE PROPOSITION
Why Hyperbots PR/PO Processing Co-Pilot?
Hyperbots PR/PO Co-pilot automates purchase requisition and order processes, including PR creation, approval workflows, and PO dispatch, ensuring efficiency, compliance, and seamless integration with ERP systems.
Key Functional Capabilities of Hyperbots PR/PO Co-Pilot
Automated filling for PR fields
Hyperbots PR/PO Co-pilot automates the PR creation process by extracting and pre-filling fields from related documents such as contracts and statements of work using Agentic AI. This significantly reduces effort and time for users.
Extraction of PR fields from contract
The Hyperbots Agentic AI platform combines expert systems, vision-language models, and large language models to extract field categories from contracts with high accuracy. Specialized models handle different information types, such as amounts, line items, and payment terms, ensuring precise and efficient processing.
Validation
The Hyperbots agentic platform performs advanced validations using mathematical reasoning, language models, and anomaly detection to ensure data accuracy. It provides transparent explanations for each validation outcome, enhancing reliability and efficiency in invoice processing
Duplication check
The Hyperbots PR/PO Co-pilot utilizes advanced AI algorithms to perform comprehensive duplication checks by analyzing all PR fields and cross-referencing them with previously raised PRs.
Flexible workflow
Hyperbots PR/PO Co-pilot offers highly flexible workflows, allowing companies to customize exception handling and approvals by business unit, category, or cost centre.
GL coding
Hyperbots Agentic AI recommends GL codes during PR creation using a powerful GL recommender that learns from historical data and human corrections, significantly reducing the effort and time required for manual GL code identification.
Budget control
Hyperbots PR/PO Co-pilot retrieves budgeting details from budgeting tools and performs budget utilization checks during PR creation, providing valuable insights to creators and approvers to assess the necessity of the purchase.
PR and PO fields configurability
Hyperbots PR/PO Co-pilot allows configurable fields for PRs, including general details, line items, payment terms, dates, and addresses. Users can define severities for each field to guide actions during approval or edits, and also select which fields will be included in the PO.
Custom fields support
Hyperbots Co-pilot supports custom fields in invoices, allowing companies to populate metadata via ERP connectors, reasoning models, or AI extraction with custom training. This no-code configurability ensures flexibility to cater to specific business needs during implementation.
Pre-defined and custom PO templates
The PR/PO Co-pilot leverages Agentic AI to generate POs in custom or predefined templates, ensuring the company's specific PO design and format remain consistent.
Automated PO creation and dispatch to vendors
The PR/PO Co-pilot automatically generates POs using custom or predefined templates and can either send them directly to vendors via email with the PO attached or involve a human for review before dispatch.
Automated PO closing
The PR/PO Co-pilot works in collaboration with the Invoice Processing Co-pilot to handle PO closing tasks.
Notifications
Hyperbots Agentic AI delivers contextual notifications throughout PR/PO processing—covering creation, edits, approvals, PO generation, dispatch, and closure—offering real-time updates and actionable insights for transparency and efficiency.
Audit trails
Hyperbots Co-pilot records a comprehensive audit trail of every action taken by AI or humans during the procurement process, including timestamps, relevant data, and actions performed, ensuring transparency for audits and reviews.
Pre-trained models
Hyperbots' PR/PO Co-pilot, powered by the Agentic AI platform, is pre-trained on contracts, enabling seamless integration and high accuracy from the first day of deployment.
Vendor portal
Hyperbots PR/PO Co-pilot provides real-time PO status through a vendor portal, along with history, reports, and tools for collaboration with accounting staff on payments.
Multi entity support
Hyperbots PR/PO Co-pilot integrates with multiple ERPs and instances, providing a unified view of tasks and enhancing efficiency across entities.
Key General Capabilities of Hyperbots PR/PO AI Co-pilot
Unlimited access
Hyperbots Co-pilots offer unlimited user access at no extra cost, fostering collaboration and scalability without per-user licensing constraints.
Industry specific
Hyperbots Co-pilots provide industry-specific finance AI with tailored workflows, document handling, tax validations, and customizable features for efficient and precise processing across diverse sectors.
Company specific
Hyperbots Co-pilots enable quick, no-code customization for company-specific needs, from ERP integration to workflows and GL structures, ensuring tailored integration with its agentic AI.
Integrations
Hyperbots integrates seamlessly with ERPs and other systems, enabling real-time, exhaustive, secure, and scalable data exchange to support end-to-end AI automation.
24X7
Hyperbots Co-pilots work 24x7, automating tasks and notifying humans of exceptions, ensuring continuous productivity and efficient collaboration.
Human-in-the-loop
Hyperbots Co-pilots ensure seamless collaboration with humans through exception handling, approval workflows, actionable insights, and adaptive learning.
Process specific
Hyperbots Co-pilots use the Agentic AI platform's domain-specific training and collaborative agents to deliver tailored, scalable, and efficient process-specific automation.
Self learning
Hyperbots Co-pilots use self-learning to adapt to company-specific workflows, refine accuracy, and dynamically align with evolving business needs.
Intelligence elements
Hyperbots Co-pilots, built on the Agentic AI platform, leverage advanced capabilities like Redaction, OCR, LLMs, VLMs, MOE, Reasoning, Math Interpretation, Recommenders, and Predictive Engines to enable intelligent, efficient task execution.
Functional elements
Hyperbots Co-pilots encapsulate platform capabilities like Workflow, Notifications, Security, Analytics, SSO, and Observability, along with User Portals, Audit Trails, Mobile Apps, Permissions, and Roles, ensuring secure, configurable, collaborative, and auditable operations.
Ready to deploy
Hyperbots Co-pilots are ready-to-deploy, no-code solutions with pre-trained agents and ERP connectors, enabling rapid, tailored setup without third-party integrators.
AI-native
Hyperbots Co-pilots’ AI-native design ensures purpose-built precision and transformative productivity and value for finance operations.
Process before and after Hyperbots PR/PO Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!