Vendor Portal for Procurement
Supports real-time access to documents, uploads, and communication between vendors and accounting teams.
Key Features
Real-time status updates
Vendors can track invoices, payments, and POs in real time through a simple, easy-to-use portal, reducing follow-ups and improving transparency.
Document upload functionality
Vendors can easily upload documents like ID proofs, bank details, and invoices directly through the portal, streamlining the submission process.
Comprehensive dashboards
Interactive dashboards help vendors view and manage invoices, payments, and POs in one place, making it easy to track key information at a glance.
Notifications and alerts
Vendors receive real-time updates on key actions like invoice approvals, payments, or document requests, helping them stay informed without needing to check manually.
Collaboration tools
Allows vendors to communicate directly with accounting teams, ask questions, share updates, or respond to notifications, all within the portal, without switching tools.
Secure and user-friendly interface
The portal combines strong data security with a guided, easy-to-use interface, helping vendors complete tasks confidently while ensuring sensitive information stays protected.
KEY BENEFITS
Procurement Co-Pilot shrinks cycle times from request to purchase order, freeing teams from manual effort, delivering instant ERP-synced approvals, and giving finance teams real-time spend visibility for compliant, cost-effective purchasing.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
How it works: before and after
Hyperbots PR/PO Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: Vendor Portal
What information can vendors access through the portal?
Vendors can access real-time statuses of invoices, payments, and POs, along with dashboards showing history, reports, and other key details.
Can vendors upload documents directly through the portal?
Yes, vendors can securely upload identity proofs, account details, invoices, and other required documents for verification or updates.
Are all vendors provided access to the Vendor Portal?
A: Yes, all authorized vendors are given access to the portal, allowing them to manage their interactions with the company seamlessly.
Does the portal send notifications to vendors?
Vendors can communicate directly with the company’s accounting team through built-in collaboration tools to resolvA: Yes, the portal sends real-time notifications and alerts for important updates such as invoice approvals, payment disbursements, or additional document requests.e queries or provide clarifications.
How does the portal help vendors collaborate with accounting staff?
Vendors can communicate directly with the company’s accounting team through built-in collaboration tools to resolve queries or provide clarifications.
Are the dashboards customizable for vendors?
Yes, the portal provides interactive dashboards where vendors can view and manage their invoices, payments, and POs in a user-friendly format.
Is the vendor portal secure for sensitive information?
Absolutely, the portal employs robust encryption and secure access protocols to protect sensitive vendor data and ensure safe transactions.
