Vendor Management Co-pilot
THE PROBLEM
The problem it is solving
Absence of AI-led automation in vendor management
A solution where vendor identity like W-9 is verified automatically and vendors are empowered to share, upload, and track their information, invoices, POs and payments in secured manner does not exist in the industry
THE SOLUTION
Vendor Management Co-pilot
Automatically verifies vendor identity against documents like W-9.
Empowers vendors to view the status of POs, invoices, and payments through the vendor portal.
It helps in vendor rationalization by identifying high-cost vendors for the same items.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
VALUE PROPOSITION
Why Hyperbots Vendor Management Co-Pilot?
Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.
Key Functional Capabilities of Hyperbots Vendor Management Co-Pilot
Vendor onboarding
Hyperbots Vendor Management Co-pilot automates vendor onboarding with identity verification, document validation, and ERP integration for accuracy and efficiency.
Vendor information upload
Hyperbots Vendor Management Co-pilot streamlines vendor information upload with secure portals, real-time validation, and seamless ERP integration.
Vendor identity verification
Hyperbots Vendor Management Co-pilot automates vendor identity verification with document matching for secure onboarding processes.
Vendor portal for PO, invoice and payment status
Hyperbots Co-pilot provides real-time invoice, payment and PO status through a vendor portal, along with history, reports, and tools for collaboration with accounting staff.
Collaboration and communication
Hyperbots Co-pilot facilitates the communication and collaboration through notifications and vendor portal.
Automatic PO dispatch
Hyperbots Vendor Management Co-pilot talks to PR/PO co-pilot through agentic platform, and displays all PO received from the company.
Automated remittance communication
Hyperbots Vendor Management Co-pilot talks to Payment co-pilot through agentic platform, and displays all remittance communications in vendor portal.
Automated invoice rejection or acceptance
Hyperbots Vendor Management Co-pilot talks to Invoice Processing Co-pilot through agentic platform, and displays all invoice corrections and rejections notifications to the vendor users.
Flexible workflow
Hyperbots Vendor Management Co-pilot provides highly flexible workflows, enabling companies to customize exception handling and vendor approvals based on business units, categories, or cost centers.
Notifications
The Hyperbots Agentic AI generates contextual, real-time notifications throughout the vendor management process—covering onboarding, approvals, changes, and transactions alerts on PO, invoices and payments.
Audit trails
The Hyperbots co-pilot maintains a comprehensive audit trail capturing timestamps, actions, and data for every AI or human decision, ensuring full transparency for audits and reviews.
Pre-trained models
The Hyperbots vendor management co-pilot, built on the agentic AI platform, is pre-trained on vendor records like w-9, ensuring quick integration, high accuracy, and adaptability to any identity verification from day one.
Multi-entity support
The Hyperbots co-pilots seamlessly integrate with multiple ERP systems and instances across various entities, providing an unified task view through agentic AI, simplifying operations in complex, multi-ERP environments.
Key General Capabilities of Hyperbots Vendor Management AI Co-pilot
Unlimited access
Hyperbots Co-pilots offer unlimited user access at no extra cost, fostering collaboration and scalability without per-user licensing constraints.
Industry specific
Hyperbots Co-pilots provide industry-specific finance AI with tailored workflows, document handling, tax validations, and customizable features for efficient and precise processing across diverse sectors.
Company specific
Hyperbots Co-pilots enable quick, no-code customization for company-specific needs, from ERP integration to workflows and GL structures, ensuring tailored integration with its agentic AI.
Integrations
Hyperbots integrates seamlessly with ERPs and other systems, enabling real-time, exhaustive, secure, and scalable data exchange to support end-to-end AI automation.
24X7
Hyperbots Co-pilots work 24x7, automating tasks and notifying humans of exceptions, ensuring continuous productivity and efficient collaboration.
Human-in-the-loop
Hyperbots Co-pilots ensure seamless collaboration with humans through exception handling, approval workflows, actionable insights, and adaptive learning.
Process specific
Hyperbots Co-pilots use the Agentic AI platform's domain-specific training and collaborative agents to deliver tailored, scalable, and efficient process-specific automation.
Self learning
Hyperbots Co-pilots use self-learning to adapt to company-specific workflows, refine accuracy, and dynamically align with evolving business needs.
Intelligence elements
Hyperbots Co-pilots, built on the Agentic AI platform, leverage advanced capabilities like Redaction, OCR, LLMs, VLMs, MOE, Reasoning, Math Interpretation, Recommenders, and Predictive Engines to enable intelligent, efficient task execution.
Functional elements
Hyperbots Co-pilots encapsulate platform capabilities like Workflow, Notifications, Security, Analytics, SSO, and Observability, along with User Portals, Audit Trails, Mobile Apps, Permissions, and Roles, ensuring secure, configurable, collaborative, and auditable operations.
Ready to deploy
Hyperbots Co-pilots are ready-to-deploy, no-code solutions with pre-trained agents and ERP connectors, enabling rapid, tailored setup without third-party integrators.
AI-native
Hyperbots Co-pilots’ AI-native design ensures purpose-built precision and transformative productivity and value for finance operations.
Process before and after Hyperbots Vendor Management Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Best-in-class accuracy
Synthesis of unstructured and strutured finance data
Pre-trained agents with state of the art models
Company specific inference time learning
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!
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