Automated PO Dispatch
Hyperbots Vendor Management Co-pilot talks to the PR/PO Co-pilot and receives the PO dispatched later with customizable templates, multi-channel delivery, and real-time notifications.
Key Features
Automated PO generation
Automatically received purchase orders (POs) from PR/PO Co-pilot based on approved purchase requests (PRs) or contract terms, ensuring accuracy and consistency. Example: A PO is auto-created once the PR is approved and aligned with predefined templates.
Configurable dispatch channels
Supports multiple dispatch channels, such as email, vendor portals, or API integrations, to meet vendor preferences and organizational workflows. Example: sending a PO as an email attachment to a vendor or posting it directly to the vendor portal.
Customizable PO templates
Provides flexibility to use company-specific or vendor-specific PO templates, ensuring compliance with branding and contract requirements. Example: A custom PO format with company logos and specific payment terms is used for a particular vendor.
Human-in-the-loop option
Allows for manual review and approval of POs before dispatch, ensuring oversight for high-value or critical orders. Example: A procurement manager reviews the PO for a high-value purchase before it is sent to the vendor.
Real-time dispatch notifications
Notifies vendors and internal stakeholders when POs are dispatched, providing transparency and real-time updates. Example: Vendors receive a notification with the PO attached, and internal teams are updated about its dispatch status.
Audit trail for PO dispatch
Maintains detailed logs of all PO dispatch actions, including timestamps, recipients, and delivery methods, ensuring accountability and traceability. Example: logging the time a PO was emailed to the vendor and confirming delivery status. These features make Hyperbots Vendor Management Co-pilot a robust solution for automating PO dispatch while maintaining flexibility, transparency, and compliance.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
VALUE PROPOSITION
Why Hyperbots Vendor Management Co-Pilot?
Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.
Before and After Hyperbots Vendor Management Co-Pilot
FAQs: Automated PO Dispatch
How does the Co-pilot handle the receipt of POs?
Can the Co-pilot support different PO dispatch methods?
Are PO templates customizable for specific vendors?
Is manual oversight possible for critical POs before dispatch?
Does the Co-pilot maintain a record of PO dispatch activities?
Why Hyperbots Agentic AI Platform?
Finance specific
Best-in-class accuracy
Synthesis of unstructured and strutured finance data
Pre-trained agents with state of the art models
Company specific inference time learning
