Vendor Data Submission and Validation
Supports direct uploads through the vendor portal with automated checks for completeness and accuracy.
Key Features
Automated vendor data capture
Vendors can submit their details and documents through the portal, reducing manual data entry and helping ensure information is collected accurately from the start.
Customizable data fields
Allows companies to define and use their own data fields when collecting vendor information, so the process fits specific policies and requirements.
Real-time data validation
Checks uploaded vendor information instantly against rules or system data, helping ensure entries are complete and accurate before moving forward.
Secure document handling
Encrypts all uploaded documents and data to protect sensitive information and prevent unauthorized access throughout the onboarding process.
Integration with verification processes
Links uploaded vendor data directly to verification steps like W-9 and contract matching, helping streamline identity checks without extra manual effort.
Audit trail for uploaded data
Keeps a detailed log of all uploads, tracking timestamps, file versions, and validation results, to support transparency, review, and compliance.
Guided vendor experience
Offers clear steps and progress tracking to help vendors complete uploads easily, reducing confusion and ensuring nothing important is missed.
ERP synchronization
Sends validated vendor data directly to the ERP system, keeping records up to date and reducing manual updates across procurement and finance teams.
KEY BENEFITS
Cut duplicate spend with vendor rationalization, slash onboarding from weeks to minutes with AI W-9 checks, and keep suppliers informed through a real-time portal—unlocking savings, compliance, and peace of mind.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
Before and After Hyperbots Vendor Management Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: Vendor Information Upload
How does the Co-pilot automate vendor data capture?
Vendors can directly upload their information and required documents through a secure vendor portal, reducing manual data entry and streamlining the onboarding process.
Can companies customize the fields for vendor information uploads?
Yes, the Co-pilot supports customizable data fields, allowing companies to align vendor information collection with specific organizational requirements.
How does the Co-pilot ensure the accuracy of uploaded vendor information?
The Co-pilot performs real-time data validation against predefined rules or existing system records, flagging any errors or inconsistencies for correction.
Is the uploaded vendor information securely handled?
Yes, all uploaded documents and data are encrypted and securely stored, ensuring confidentiality and protection from unauthorized access.
How does the Co-pilot integrate uploaded data with verification workflows?
The Co-pilot automatically integrates uploaded information with identity verification processes, such as cross-checking W-9 forms, contracts, and other required documents.
Does the Co-pilot provide an audit trail for vendor uploads?
Yes, it maintains a detailed audit trail for all vendor information uploads, including timestamps, file versions, validation results, and any actions taken.
