Audit Trail for Vendor Workflows
Records and logs every vendor-related action to support traceability, accountability, and compliance.
Key Features
Comprehensive action logging
Allows departments to set their own approval flows and authority levels within the same workflow, supporting different structures without disrupting overall processes.
Timestamps for each step
Supports multi-level approval flows, where each level can have its own approval limits, helping align with organizational policies and control requirements.
Human and AI actions differentiated
Workflows can follow the org chart or custom paths with assigned roles, making it easy to align processes with business structure or specific needs.
Associated data points logged
Vendors that meet certain criteria or special cases can be routed to senior leaders for review, ensuring the right level of oversight when needed.
Transparent workflow tracking
Allows users to assign vendors outside the set workflow for interim approvals or clarifications, providing flexibility when standard paths don’t apply.
UI presentation with audit trail cards
Approval roles and responsibilities can be customized to match business needs, making it easier to align workflows with team structures and decision-making.
KEY BENEFITS
Cut duplicate spend with vendor rationalization, slash onboarding from weeks to minutes with AI W-9 checks, and keep suppliers informed through a real-time portal—unlocking savings, compliance, and peace of mind.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
Before and After Hyperbots Vendor Management Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: Audit Trail for Vendor Management
How does the Hyperbots Vendor Management Co-Pilot maintain a detailed log of actions during the accrual process?
The Co-Pilot records every step in the procure to pay cycle like vndor onboarding, PO despatch, invoice processing, payment processing and remittance
Can the audit trail differentiate between actions taken by AI and humans?
Yes, the Co-Pilot explicitly identifies whether an action was performed by AI or a human, ensuring accountability and clarity for both automated and manual interventions.
What kind of data points are logged in the audit trail?
The audit trail logs key data points, including approver names, comments, human action durations, and AI-detected discrepancies, providing a complete context for every action.
How does the audit trail help users track the progress of payment?
The trail offers an end-to-end view of the invoice' journey, highlighting each step, identifying bottlenecks, and ensuring users can clearly track the status and history of payments.
How are these logs presented to users in the Co-Pilot’s interface?
The Co-Pilot displays the audit trail as interactive Audit Trail Cards, making it easy for users to access and review detailed, organized information about every action taken during the P2P process.
