Notifications for Vendor Management
Hyperbots Vendor Management Co-Pilot sends real-time notifications for vendor onboarding, invoice, PO, and payment status, ensuring stakeholders stay informed.
Key Features
Vendor onboarding notifications
Notifications alert stakeholders when the Co-pilot validates or rejects vendor identity documents, such as W-9 forms and contracts, based on pre-defined rules.
2-way and 3-way matching notifications for invoices
Stakeholders are notified about the results of 2-way matching between vendor invoices and POs, highlighting matched items and discrepancies for review.
Vendor approval workflow notifications
The co-pilot notifies approvers about pending vendor approvals or corrections in their workflow, including actionable links for easy access to the required screens.
Unverified vendor notifications
Alerts are sent when vendor information remains unverified or incomplete, ensuring stakeholders can address issues to avoid workflow delays.
Vendor data update notifications
Notifications are sent when vendor information, such as bank details or contact information, is updated or corrected, ensuring stakeholders are informed of changes.
Vendor payment notifications
Notifications confirm when payments are successfully processed for vendors, including remittance details for transparency.
PO change and partial payment notifications
Stakeholders and vendors receive alerts when POs are modified or partial payments are processed, ensuring all parties remain updated on changes.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
VALUE PROPOSITION
Why Hyperbots Vendor Management Co-Pilot?
Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.
Before and After Hyperbots Vendor Management Co-Pilot
FAQs: Notifications for Vendor Management
How does the Co-pilot notify vendors and stakeholders about vendor-related discoveries?
Are stakeholders notified about 2-way matching issues in vendor invoices?
Does the Co-pilot notify stakeholders about recurring vendor expenses?
How does the Co-pilot handle approval workflow notifications?
What remittance communication does the vendor receive from the Co-pilot?
Does the vendor receive PO change or partial payment notifications?
Do stakeholders get updates on vendor data changes or reversals?
Why Hyperbots Agentic AI Platform?
Finance specific
Best-in-class accuracy
Synthesis of unstructured and strutured finance data
Pre-trained agents with state of the art models
Company specific inference time learning
