Collaboration and Communication

Hyperbots Vendor Management Co-pilot streamlines communication and collaboration with direct messaging, real-time notifications, and issue tracking.

Key Features

"Allows vendors to communicate with accounting via the vendor portal"

Direct messaging with accounting staff

Vendors can directly communicate with the company’s accounting team through the vendor portal to resolve queries or provide additional information.

"Sends real-time notifications to keep vendors informed of updates"

Notification and alert system

Sends real-time notifications for key updates, such as invoice approvals, payment disbursements, or document verification statuses, ensuring vendors are always informed.

"Facilitates structured vendor query workflows for timely resolution"

Query resolution workflow

Facilitates a structured workflow for managing and responding to vendor queries, enabling timely resolution and better communication.

"Logs all vendor communications with detailed audit trails per document"

Collaboration history tracking

Maintains a detailed history of all communications and collaborations with vendors, providing a clear audit trail associated with each document, like an invoice.

"Enables vendor and accounting collaboration for faster document validation"

Collaboration on document updates

Allows vendors and accounting staff to collaborate on missing or incorrect documents, ensuring faster validation and onboarding. Example: Vendors upload a corrected W-9 form after receiving a notification about mismatched details.

"Uses AI to suggest quick responses to vendor queries and rejections"

Automated responses

Uses AI to provide suggested responses to common vendor queries and document rejections, speeding up the communication process.

Spend optimization due to vendor rationalization

Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency

Vendor onboarding effort

AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.

Realtime status update

A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust

VALUE PROPOSITION

Why Hyperbots Vendor Management Co-Pilot?

Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.

Before and After Hyperbots Vendor Management Co-Pilot

FAQs: Collaboration and Communication

How can vendors communicate with the company’s accounting staff?

Does the Co-pilot send notifications to vendors?

Can vendor queries be tracked and resolved systematically?

Is there a history of past communications with vendors?

Can the Co-pilot generate an automatic rejection summary and email for invoices not matching with POs?

Can a vendor and company accountant see all chats, communications, and notifications on an issue or document like a W-9 or invoice?

How does the Co-pilot assist with document-related collaboration?

Why Hyperbots Agentic AI Platform?

Why choose hyperbots agentic AI: finance-first, accurate, adaptable AI

Finance specific

Best-in-class accuracy

Synthesis of unstructured and strutured finance data

Pre-trained agents with state of the art models

Company specific inference time learning

Designed by CFOs for CFOs

We worked with several CFOs to solve the right problems.

Hear what they have to say!

Designed by CFOs for CFOs

We worked with several CFOs to solve the right problems.

Hear what they have to say!

Ready to take the next steps?

Book a demo with one of our Financial Technology Consultants to get started!

Ready to take the next steps?

Book a demo with one of our Financial Technology Consultants to get started!