Collaboration and Communication
Hyperbots Vendor Management Co-pilot streamlines communication and collaboration with direct messaging, real-time notifications, and issue tracking.
Key Features
Direct messaging with accounting staff
Vendors can directly communicate with the company’s accounting team through the vendor portal to resolve queries or provide additional information.
Notification and alert system
Sends real-time notifications for key updates, such as invoice approvals, payment disbursements, or document verification statuses, ensuring vendors are always informed.
Query resolution workflow
Facilitates a structured workflow for managing and responding to vendor queries, enabling timely resolution and better communication.
Collaboration history tracking
Maintains a detailed history of all communications and collaborations with vendors, providing a clear audit trail associated with each document, like an invoice.
Collaboration on document updates
Allows vendors and accounting staff to collaborate on missing or incorrect documents, ensuring faster validation and onboarding. Example: Vendors upload a corrected W-9 form after receiving a notification about mismatched details.
Automated responses
Uses AI to provide suggested responses to common vendor queries and document rejections, speeding up the communication process.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
VALUE PROPOSITION
Why Hyperbots Vendor Management Co-Pilot?
Hyperbots Vendor Management Co-pilot streamlines vendor onboarding, identity verification, and collaboration while automating tasks like data uploads and real-time communication, ensuring efficiency, compliance, and transparency in vendor relationships.
Before and After Hyperbots Vendor Management Co-Pilot
FAQs: Collaboration and Communication
How can vendors communicate with the company’s accounting staff?
Does the Co-pilot send notifications to vendors?
Can vendor queries be tracked and resolved systematically?
Is there a history of past communications with vendors?
Can the Co-pilot generate an automatic rejection summary and email for invoices not matching with POs?
Can a vendor and company accountant see all chats, communications, and notifications on an issue or document like a W-9 or invoice?
How does the Co-pilot assist with document-related collaboration?
Why Hyperbots Agentic AI Platform?
Finance specific
Best-in-class accuracy
Synthesis of unstructured and strutured finance data
Pre-trained agents with state of the art models
Company specific inference time learning
