Vendor Portal for Procurement Tasks
Gives vendors access to documents and transaction status, with tools for secure uploads and communication with accounting staff.
Key Features
Real-time status updates
Vendors can view the latest status of invoices, payments, and POs anytime through a simple portal, reducing follow-ups and improving visibility.
Document upload functionality
Vendors can upload required documents, like ID proofs, bank details, and invoices, directly through the portal, making the submission process simple and organized.
Comprehensive dashboards
Interactive dashboards help vendors track invoices, payments, and POs in one place, making it easy to view and manage key information at a glance.
Notifications and alerts
Sends real-time alerts for key updates, like invoice approvals, payments, or document requests, so vendors stay informed without needing to check manually.
Collaboration tools
Enables vendors and accounting teams to exchange messages, ask questions, and respond to updates directly within the portal, making communication easier and more organized.
Secure and user-friendly interface
The portal uses encryption to protect sensitive data and offers a guided, easy-to-navigate experience, helping vendors complete tasks confidently and securely.
KEY BENEFITS
Cut duplicate spend with vendor rationalization, slash onboarding from weeks to minutes with AI W-9 checks, and keep suppliers informed through a real-time portal—unlocking savings, compliance, and peace of mind.
Spend optimization due to vendor rationalization
Co-pilot helps in spend reduction by consolidating suppliers, enabling bulk discounts, reducing administrative costs and improving procurement efficiency
Vendor onboarding effort
AI-enabled automation in vendor information capture and W-9 form verification significantly reduces vendor onboarding time by streamlining data entry, ensuring compliance, and minimizing manual errors.
Realtime status update
A vendor portal benefits vendors by providing real-time visibility into purchase orders, invoice processing, and payment statuses, enhancing transparency and trust
Before and After Hyperbots Vendor Management Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: Vendor Portal
What information can vendors access through the portal?
Vendors can access real-time statuses of invoices, payments, and POs, along with dashboards showing history, reports, and other key details.
Can vendors upload documents directly through the portal?
Yes, vendors can securely upload identity proofs, account details, invoices, and other required documents for verification or updates.
Are all vendors provided access to the Vendor Portal?
Yes, all authorized vendors are given access to the portal, allowing them to manage their interactions with the company seamlessly.
Does the portal send notifications to vendors?
Yes, the portal sends real-time notifications and alerts for important updates such as invoice approvals, payment disbursements, or additional document requests.
How does the portal help vendors collaborate with accounting staff?
Vendors can communicate directly with the company’s accounting team through built-in collaboration tools to resolve queries or provide clarifications.
Are the dashboards customizable for vendors?
Yes, the portal provides interactive dashboards where vendors can view and manage their invoices, payments, and POs in a user-friendly format.
Is the vendor portal secure for sensitive information?
Absolutely, the portal employs robust encryption and secure access protocols to protect sensitive vendor data and ensure safe transactions.
