Automated PO Generation
Supports structured PO creation using set or custom templates.
Key Features
Automated PO generation
Generates POs automatically using company-approved templates, saving time and ensuring each document meets branding, format, and operational requirements.
Dynamic data populations
Fills POs with data directly from PRs or contracts, like vendor details, items, and payment terms, ensuring each order is complete, accurate, and ready to go.
Flexible dispatch options
Easily send POs to vendors via email with attachments included, ensuring quick, clear communication and reducing delays in the procurement process.
Human review before dispatch
Includes an optional human review step before sending POs, allowing checks on high-value or sensitive orders to ensure accuracy and added control.
Automated notifications for PO status
Sends real-time updates to stakeholders when a PO is created, reviewed, or sent, keeping everyone informed and improving transparency throughout the procurement process.
Enhanced vendor communication
Automated PO dispatch ensures timely, consistent vendor communication, strengthening relationships and keeping procurement processes smooth and efficient.
KEY BENEFITS
Procurement Co-Pilot shrinks cycle times from request to purchase order, freeing teams from manual effort, delivering instant ERP-synced approvals, and giving finance teams real-time spend visibility for compliant, cost-effective purchasing.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: PO Creation and Dispatch
How does the Co-Pilot generate a PO?
The Co-Pilot automatically generates Purchase Orders (POs) using customizable or predefined templates, dynamically populating them with accurate data from Purchase Requisitions (PRs) or contracts, such as vendor details, line items, and payment terms.
Can the Co-Pilot send POs to vendors automatically?
Yes, the Co-Pilot can dispatch POs directly to vendors via email, attaching the PO for seamless communication and reducing delays in the procurement process.
Can the Co-Pilot involve a human reviewer before sending the PO?
Absolutely. The Co-Pilot offers the option for human review before dispatching POs, ensuring that critical or high-value orders are thoroughly checked for accuracy and compliance.
What dispatch methods does the Co-Pilot support?
The Co-Pilot primarily uses email to send POs to vendors, but it can also integrate with other communication platforms or ERP systems if configured, ensuring flexibility in dispatch options.
What notifications are possible in the PO generation and dispatch process?
The Co-Pilot sends notifications to stakeholders for key events such as PO creation, human review, and successful dispatch, providing real-time updates and ensuring transparency in the workflow.
What can a vendor do if they want changes to the PO?
Vendors can communicate their requested changes through the platform’s feedback mechanism or directly to the procurement team. The Co-Pilot supports tracking and managing such requests to update POs as needed.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!