Duplicate Check for PRs Across Cost Centers
Validates new requests by referencing existing PRs and live inventory.
Key Features
Comprehensive PR duplication check
Checks all existing PRs across cost centers to catch duplicates or overlapping requests, helping avoid repeated purchases.
Real-time duplicate flagging
Flags duplicate PRs instantly during saving if they match existing ones, helping prevent repeated or unnecessary entries.
Cross-cost center verification
Checks for duplicates across all departments, not just within one cost center, helping avoid repeated requests and improving procurement efficiency.
Inventory availability check
Connects with inventory systems to check if requested items are already available, offering real-time stock updates before a purchase is made.
Automatic notifications for available items
Notifies users when requested items are already in stock, helping avoid duplicate purchases and making better use of existing inventory.
Prevention of redundant purchases
Checks for duplicates and available inventory before processing a request, ensuring items aren't purchased again unnecessarily, helping streamline procurement and control costs.
KEY BENEFITS
Procurement Co-Pilot shrinks cycle times from request to purchase order, freeing teams from manual effort, delivering instant ERP-synced approvals, and giving finance teams real-time spend visibility for compliant, cost-effective purchasing.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
Before and After Hyperbots PR/PO Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: Duplicaton Check
How does the PR/PO Co-Pilot identify duplicate Purchase Requisitions (PRs)?
The Co-Pilot scans all existing PRs within and across cost centers to find similar or identical requirements. It uses advanced matching algorithms to compare key fields such as item descriptions, quantities, and specifications to accurately identify duplicates.
Can the Co-Pilot check for duplicates across different cost centers?
Yes, the Co-Pilot performs duplication checks across all cost centers within the organization. This ensures that redundant purchase requests are identified regardless of the department or location, enhancing overall procurement efficiency.
What action does the Co-Pilot take when a duplicate PR is detected?
When a duplicate PR is identified, the Co-Pilot automatically flags it as a duplicate at the time of saving. Users are notified of the duplication, preventing the creation of redundant purchase requests and allowing them to review the existing PR instead.
How does the PR/PO Co-Pilot verify if items are already available in inventory?
The Co-Pilot integrates with inventory management systems to check real-time stock levels. It verifies whether the requested items are already in stock and informs users if the items are available, reducing unnecessary purchases.
What are the benefits of duplication checks and inventory verification in the PR/PO Co-Pilot?
Duplication checks and inventory verification help prevent redundant purchases, optimize stock utilization, and reduce procurement costs. By ensuring that purchases are only made for items not already available, the Co-Pilot enhances efficiency and supports better resource management.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!