Configuring PR and PO Forms
Allows field customization, prioritization, and selective inclusion to support accurate and compliant procurement processes.
Key Features
Customizable PR fields
Allows configuration of fields like general details, line items, payment terms, dates, and addresses to capture procurement information that aligns with each organization’s specific requirements.
Severity levels for field validation
Assigns priority levels, critical, high, medium, or low, to fields, guiding approvals and triggering actions such as mandatory reviews or extra validations based on the field’s importance.
Guided approval and editing processes
Uses severity levels to highlight fields needing detailed review, guiding approvers and streamlining edits to maintain accuracy and meet compliance requirements.
Selective field inclusion for POs
Allows selection of specific PR fields for inclusion in POs, ensuring only relevant details are carried forward, keeping procurement documents clear, consistent, and easy to review.
Enhanced data accuracy and compliance
Configurable fields and severity levels help reduce entry errors and support compliance with policies and regulations, lowering the risk of inaccurate or incomplete procurement data.
User-friendly configuration interface
An easy-to-use interface supports adjusting PR and PO fields, enabling updates as requirements change and helping procurement teams maintain accurate, relevant forms for the processes.
KEY BENEFITS
Procurement Co-Pilot shrinks cycle times from request to purchase order, freeing teams from manual effort, delivering instant ERP-synced approvals, and giving finance teams real-time spend visibility for compliant, cost-effective purchasing.
80%
PO creation & dispatch time
Converts approved PR into PO automatically based on the company's templates. It can send POs automatically to vendors based on configurations.
5min
PR creation time
Co-pilot auto-fills most of the complex forms in ERPs and procurement systems by reducing the effort to 5 minutes
Auditability
Human Errors
Approvals
PO Closing & Other KPIs
Before and After Hyperbots PR/PO Co-Pilot
Why Hyperbots Agentic AI Platform?
Finance specific
Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.
Best-in-class accuracy
Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.
Synthesis of unstructured and strutured finance data
Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.
Pre-trained agents with state of the art models
Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.
Company specific inference time learning
Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.
FAQs: PR/PO Configurability
What fields can you configure in a Purchase Requisition (PR)?
Users can configure general details, line items, payment terms, delivery dates, and addresses to tailor the PR to the organization’s procurement needs.
Can Purchase Order (PO) fields be different from PR fields?
Yes, users can select different fields for POs, allowing tailored information while maintaining consistency in procurement documentation.
Can there be a workflow based on the severity of fields?
Yes, users can assign severity levels to fields, guiding the approval workflow with actions like mandatory approvals or additional validations.
Who has the rights to configure fields in the PR/PO Co-Pilot?
Authorized personnel such as procurement managers, finance officers, or system administrators have the rights to configure PR and PO fields.
Who approves the configurations of PR and PO fields?
Senior procurement managers, finance directors, or compliance officers typically approve any configuration changes.
Ready to take the next steps?
Book a demo with one of our Financial Technology Consultants to get started!