Finance & Accounting AI Co-Pilots for Wholesale & Distribution
Pre-trained autonomous AI that handles P2P and O2C workflows - matching invoices across multi-SKU shipments, preventing overpayments, and controlling procurement, while accelerating collections and cash application across warehouses and distribution networks.
80%
Straight Through
Invoice Processing
99.8%
Accurate Invoice-Field Extraction
40%
Reduction in DSO
80%
Straight Through Cash Application
Built for the Realities of Wholesale & Distribution Finance
Purpose-built AI for distributor P2P and O2C, delivering accurate invoice processing, inventory-aligned payments, consistent vendor data, and optimized collections and cash application.
Consolidated Invoices, Split Shipments, and Separate Freight Charges Break 3-Way Matching at Scale
Consolidated invoices, split shipments, and separate freight bills arriving weeks later break 3-way matching across 100+ SKUs. AI matches invoices to POs and GRNs, flags mismatches, and suggests GL codes before ERP posting.
Warehouse-Level Maverick Spending, Duplicate PRs Across Sites, and Demand Misalignment Drive Budget Leakage
Warehouse managers order outside approved contracts, the same SKU gets raised across multiple sites, and budget overruns surface too late. AI runs real-time budget checks, detects duplicate PRs across sites, and flags out-of-contract purchases.
Goods Received But Not Invoiced, Late Freight Bills, & Unbilled Rebates Make Month-End Close Inaccurate and Slow
Goods arrive before invoices do, freight bills come weeks late, and manual rebate estimates cause close delays & audit adjustments. AI captures unbilled goods, freight, and rebate liabilities and ensures a clean month-end close across all entities.
Paying for Unreceived, Consigned, or Returned Goods and Missing Early Pay Discounts Erodes Thin Distributor Margins
Unvalidated payment runs release cash for unreceived or returned goods, and early pay discounts go uncaptured - eroding thin margins. AI prevents overpayments, reconciles credit notes before release, and recommends payment timing to capture discounts.
Delivery Disputes, Varied Customer Segments, and One-Size-Fits-All Dunning Extend DSO & Overwhelm Collections Teams
AI identifies dispute signals, routes them to the right owner, tracks promise-to-pay commitments with automated follow-ups, dynamically prioritizes worklists by aging and customer value, and personalizes collection cadences across customer segments.
Overpayments, Short Payments, Deductions, and Unidentified Cash Break Invoice Reconciliation
Overpayments, short payments, deductions, and unidentified cash from schemes and chargebacks break invoice reconciliation across shipments. AI matches payments using a unified remittance intelligence layer, classifies exceptions, routes them for resolution, and reduces unapplied cash.
One Unified Platform for Wholesale & Distribution Finance
Finance-trained AI co-pilots spanning the full P2P and O2C cycle, giving wholesale and distribution finance teams a single connected view across warehouses, inventory, and ERPs.
Procure-to-Pay (P2P)
What Hyperbots does
Automates invoice processing across multi-SKU shipments, controls procurement spend across warehouses, books accruals for unbilled goods and freight, and aligns payments with inventory receipt and supplier terms.
Outcome
IAccurate & faster invoice processing rates
PO, GRN, pricing, & quantity mismatches auto-resolved
Overpayments on consigned or unreceived goods prevented
Vendor records clean with duplicate data eliminated
Controlled procurement spend & purchasing decisions
Faster close across warehouses and entities
Order-to-Cash (O2C)
What Hyperbots does
PAutomates collections across a diverse distributor customer base with dynamic prioritization & personalized follow-ups, resolves disputes from deliveries, pricing, and returns, and applies cash accurately across remittance channels.
Outcome
Lower DSO and improved working capital
Higher straight-through cash application rates
Faster collections with fewer delivery and pricing disputes
Reduced invoice reconciliation mismatches
Predictable cash flow across warehouses and regions
P2P Automation Built for Wholesale & Distribution
AI-driven invoice processing, PO/GRN matching, payment control, vendor data accuracy for high-volume, multi-SKU distributor operations.
Invoice Processing Co-Pilot
Handles complex distributor invoices with accurate matching, mismatch detection, and correct GL coding before posting.
Handles consolidated warehouse invoices and separate freight invoices.
Performs line-level 2-way & 3-way matching for SKUs.
Flags quantity, price, and tax mismatches with 99.8% accuracy, preventing delays
Payments Co-Pilot
Executes partial payments and provides payment recommendations, aligning with inventory turnover cycles.
Enables partial payments with configurable rules & approval controls.
Prevents overpayments and aligns payments with inventory turnover cycles.
Provides automated payment timing recommendations for early pay discounts and penalty cases
Accruals Co-Pilot
Books accruals for received goods and services & recurring expenses, capturing unbilled liabilities.
Identifies goods & services received but not invoiced & recurring expenses without PO.
Captures pending invoices & adjusts accrual list.
Ensures clean, on-time month-end close across entities
Procurement Co-Pilot
Aligns PRs with budgets and demand, preventing duplicate PRs and excess inventory.
Enforces warehouse and region-level budget controls during PR creation
Detects duplicate PRs and prevents excessive ordering
Recommends accurate GL codes to improve inventory valuation
Sales Tax Verification Co-Pilot
Validates tax line-item details across invoices, classifies tax categories, and confirms tax applicability for jurisdictions.
Verifies vendor origin and customer destination addresses
Applies appropriate rate or exemption for discounts, schemes, and adjustments
Generates audit-ready records for compliance
Vendor Management Co-Pilot
Maintains clean vendor data, eliminates duplicates, and provides visibility into invoices and write-offs.
Detects and rejects duplicate or inconsistent vendor records
Verifies vendor identity by matching submitted documents against authoritative sources
Vendor portal provides visibility into POs, invoices, and inventory write-offs
O2C Automation for Retail Cash Flow
Accelerate collections and cash application across distributors, marketplaces, and direct-to-consumer retail channels.
Collections Co-Pilot
Keeps distributor collections on track and reduces DSO by 40%, resolving disputes, preventing delays, and stabilizing peak season cash flow.
Dynamically reprioritizes worklists by customer value, dispute likelihood & aging
Detects dispute signals early and routes to the right owner before due date
Automates personalized follow-ups, PTP tracking, and breach escalations
Cash Application Co-Pilot
Achieves 80%+ straight-through cash application using AI agents for remittance extraction, intelligent payment matching, and exception handling.
Matches payments across bank feeds, lockboxes, ACH, portals & email remittance
Detects short payments, deductions, and unidentified cash; classifies root causes and routes exceptions
Posts cash applications and write-offs to the ERP with full audit trail
Built for the ERPs Wholesale & Distribution Runs On
Finance-trained AI that connects invoices, POs, inventory, GL, and collections across your wholesale and distribution ERP landscape.
Run Your Retail Finance with Hyperbots
Let us handle your P2P & O2C workflows,
While you focus on margins, cash, and growth.
FAQs: Retail
What is AP automation for retail?
AP automation for retail connects invoices, POs, receipts, credits, and GL to handle high-SKU, high-volume retail transactions accurately.
Why do retailers need specialized AP automation software?
Retailers deal with thousands of suppliers, promotions, returns, and thin margins that generic AP tools cannot manage at scale.
How is Hyperbots different from Tipalti, Stampli, or Vic.ai for retail?
Other tools automate workflows. Hyperbots uses finance-trained AI to execute matching, validation, coding, and posting autonomously.
Can Hyperbots handle high-SKU retail invoices and promotions?
Yes. Hyperbots performs true line-item level matching across SKUs, prices, quantities, promotions, freight, and adjustments.
How does Hyperbots handle returns, credits, and chargebacks in retail?
Hyperbots automatically match credit notes, returns, and deductions to original invoices, preventing missed credits and margin leakage.
How does Hyperbots help with retail vendor management?
Hyperbots verifies vendor identities, prevents duplicates, maintains accurate banking details, and synchronizes supplier data across systems.
How does Hyperbots improve retail cash flow?
Hyperbots automates collections and cash application, helping retailers reduce unapplied cash, lower DSO, and improve cash predictability.
Which ERPs does Hyperbots integrate with for retail?
Hyperbots integrates with leading retail ERPs including NetSuite, SAP, Microsoft Dynamics, Epicor, and others.
Is Hyperbots suitable for fast-growing or global retail companies?
Yes. Hyperbots supports high transaction volumes, multi-currency, multi-entity, and global retail finance operations.
Is Hyperbots the best AP automation software for retail?
Hyperbots is built for retail complexity, automating high-SKU invoices, promotions, returns, vendors, and omnichannel payments accurately.
