Finance & Accounting
AI Co-Pilots for Wholesale & Distribution
Pre-trained autonomous AI that handles P2P and O2C workflows,
matching invoices across multi-SKU shipments, preventing overpayments, and controlling procurement, while accelerating collections and cash application across warehouses and distribution networks.
80%
Straight Through
Invoice Processing
99.8%
Accurate Invoice-Field Extraction
40%
Reduction in DSO
80%
Straight Through Cash Application
Built for the Realities of Wholesale & Distribution Finance
Purpose-built AI for distributor P2P and O2C, delivering accurate invoice processing, inventory-aligned payments, consistent vendor data, and optimized collections and cash application.
Consolidated Invoices, Split Shipments, and Separate Freight Charges Break 3-Way Matching at Scale
Consolidated invoices, split shipments, and separate freight bills arriving weeks later break 3-way matching across 100+ SKUs. AI matches invoices to POs and GRNs, flags mismatches, and suggests GL codes before ERP posting.
Warehouse-Level Maverick Spending, Duplicate PRs Across Sites, and Demand Misalignment Drive Budget Leakage
Warehouse managers order outside approved contracts, the same SKU gets raised across multiple sites, and budget overruns surface too late. AI runs real-time budget checks, detects duplicate PRs across sites, and flags out-of-contract purchases.
Goods Received But Not Invoiced, Late Freight Bills, & Unbilled Rebates Make Month-End Close Inaccurate and Slow
Goods arrive before invoices do, freight bills come weeks late, and manual rebate estimates cause close delays & audit adjustments. AI captures unbilled goods, freight, and rebate liabilities and ensures a clean month-end close across all entities.
Paying for Unreceived, Consigned, or Returned Goods and Missing Early Pay Discounts Erodes Thin Distributor Margins
Unvalidated payment runs release cash for unreceived or returned goods, and early pay discounts go uncaptured, eroding thin margins. AI prevents overpayments, reconciles credit notes before release, and recommends payment timing to capture discounts.
Delivery Disputes, Varied Customer Segments, and One-Size-Fits-All Dunning Extend DSO & Overwhelm Collections Teams
AI identifies dispute signals, routes them to the right owner, tracks promise-to-pay commitments with automated follow-ups, dynamically prioritizes worklists by aging and customer value, and personalizes collection cadences across customer segments.
Overpayments, Short Payments, Deductions, and Unidentified Cash Break Invoice Reconciliation
Overpayments, short payments, deductions, and unidentified cash from schemes and chargebacks break invoice reconciliation across shipments. AI matches payments using a unified remittance intelligence layer, classifies exceptions, routes them for resolution, and reduces unapplied cash.
One Unified Platform for Wholesale & Distribution Finance
Finance-trained AI co-pilots spanning the full P2P and O2C cycle, giving wholesale and distribution finance teams a single connected view across warehouses, inventory, and ERPs.
Procure-to-Pay (P2P)
What Hyperbots does
Automates invoice processing across multi-SKU shipments, controls procurement spend across warehouses, books accruals for unbilled goods and freight, and aligns payments with inventory receipt and supplier terms.
Outcome
Accurate & faster invoice processing rates
PO, GRN, pricing, & quantity mismatches auto-resolved
Overpayments on consigned or unreceived goods prevented
Vendor records clean with duplicate data eliminated
Controlled procurement spend & purchasing decisions
Faster close across warehouses and entities
Order-to-Cash (O2C)
What Hyperbots does
Automates collections across a diverse distributor customer base with dynamic prioritization & personalized follow-ups, resolves disputes from deliveries, pricing, and returns, and applies cash accurately across remittance channels.
Outcome
Lower DSO and improved working capital
Higher straight-through cash application rates
Faster collections with fewer delivery and pricing disputes
Reduced invoice reconciliation mismatches
Predictable cash flow across warehouses and regions
P2P Automation Built for Wholesale & Distribution
AI-driven invoice processing, PO/GRN matching, payment control, vendor data accuracy for high-volume, multi-SKU distributor operations.
Invoice Processing Co-Pilot
Handles complex distributor invoices with accurate matching, mismatch detection, and correct GL coding before posting.
Handles consolidated warehouse invoices and separate freight invoices.
Performs line-level 2-way & 3-way matching for SKUs
Flags quantity, price, and tax mismatches with 99.8% accuracy, preventing delays
Payments Co-Pilot
Executes partial payments and provides payment recommendations, aligning with inventory turnover cycles.
Enables partial payments with configurable rules & approval controls
Prevents overpayments and aligns payments with inventory turnover cycles
Provides automated payment timing recommendations for early pay discounts and penalty cases
Vendor Management Co-Pilot
Maintains clean vendor data, eliminates duplicates, and provides visibility into invoices and write-offs.
Detects and rejects duplicate or inconsistent vendor records
Verifies vendor identity by matching submitted documents against authoritative sources
Vendor portal provides visibility into POs, invoices, and inventory write-offs
Accruals Co-Pilot
Books accruals for received goods and services & recurring expenses, capturing unbilled liabilities.
Identifies goods & services received but not invoiced & recurring expenses without a PO
Captures pending invoices & adjusts accrual list
Ensures clean, on-time month-end close across entities
Procurement Co-Pilot
Aligns PRs with budgets and demand, preventing duplicate PRs and excess inventory.
Enforces warehouse and region-level budget controls during PR creation
Detects duplicate PRs and prevents excessive ordering
Recommends accurate GL codes to improve inventory valuation
Sales Tax Verification Co-Pilot
Validates tax line-item details across invoices, classifies tax categories, and confirms tax applicability for jurisdictions.
Verifies vendor origin and customer destination addresses
Applies appropriate rate or exemption for discounts, schemes, and adjustments
Generates audit-ready records for compliance
O2C Automation for Retail Cash Flow
Faster collections, fewer disputes, and accurate cash application across customers, distributors, and multi-entity sales.
Collections Co-Pilot
Keeps distributor collections on track and reduces DSO by 40%, resolving disputes, preventing delays, and stabilizing peak season cash flow.
Dynamically reprioritizes worklists by customer value, dispute likelihood & aging
Detects dispute signals early and routes to the right owner before the due date
Automates personalized follow-ups, PTP tracking, and breach escalations
Cash Application Co-Pilot
Achieves 80%+ straight-through cash application using AI agents for remittance extraction, intelligent payment matching, and exception handling.
Matches payments across bank feeds, lockboxes, ACH, portals & email remittance
Detects short payments, deductions, and unidentified cash; classifies root causes and routes exceptions
Posts cash applications and write-offs to the ERP with full audit trail
Built for the ERPs Wholesale & Distribution Runs On
Finance-trained AI that connects invoices, POs, inventory, GL, and collections across your wholesale and distribution ERP landscape.
Run Your Wholesale & Distribution Finance
with Hyperbots
Let us handle your P2P & O2C workflows,
While you manage your cashflows and business growth.
FAQs: Wholesale & Distribution
What is Accounts Payable (AP) in Wholesale & Distribution?
Accounts Payable (AP) in wholesale and distribution manages supplier invoices, matches them with POs and GRNs, handles partial shipments, and ensures accurate, timely payments across warehouses.
What makes finance operations in wholesale and distribution complex?
Wholesale finance involves high-volume invoices, multi-SKU item shipments, partial, damaged, and missing deliveries, consigned goods, inventory management, budget-aligned spending, and multi-warehouse operations, making matching, payments, and collections more complex than other industries.
Can Hyperbots handle multi-warehouse and multi-entity distributor operations?
Yes, Hyperbots is designed to manage finance workflows across multiple warehouses, regions, and entities with centralized visibility and control.
How does Hyperbots improve invoice processing for distributors?
It automates invoice capture, with validation and augmentation, matches with POs and GRNs, performs duplication checks, and recommends accurate GL codes before ERP posting, handling various shipments, freight charges, and high-volume transactions accurately.
How does Hyperbots help distributors manage supplier payments?
It provides payment processing across ACH, checks, and wire transfers, suggests payment timings for early-pay discounts and penalty cases, supports partial payments, reconciles invoices with bank statements, ensuring timely payments aligned with inventory and supplier terms.
How does Hyperbots support distributor collections and cash flow?
It prioritizes collections with early dispute detection, PTP management, automates follow-ups and dunning with customer awareness, and improves cash application with a cash and remittance intelligence layer, helping reduce payment delays and improve cash flow predictability.
Can Hyperbots integrate with distribution ERP systems?
Hyperbots integrates with leading W&D ERPs like SAP, NetSuite, Microsoft Dynamics, Infor, Epicor, Sage, and Acumatica, ensuring seamless data flow across finance and operations.
How does Hyperbots resolve disputes from deliveries and pricing schemes?
Hyperbots identifies dispute signals (price, quantity, tax, PO mismatch), routes them to the right teams, and executes personalized email and portal follow-ups, reminders, escalations, and nudges.
How does Hyperbots control excessive ordering and budget leakage?
It performs real-time budget checks during PR creation, detects duplicate requests, and aligns purchases with supplier contracts and demand forecasts, preventing excessive ordering and uncontrolled spending.
What results can wholesale distributors expect from Hyperbots?
Distributors typically see 80% straight-through processing, 99.8% accuracy, 10% reduction in cash outflow, 40% reduction in DSO, 70% reduction in cost-to-collect, 80% reduction in reconciliation cost, and 10% reduction in unapplied cash. Along with this, they see fewer errors, improved collections, reduced manual effort, and better control over cash flow.