Finance & Accounting AI Co-Pilots for Hospitality
Built for the realities of hospitality finance, Hyperbots AI agents handle P2P & O2C operations, including accurate invoice coding, optimized F&B payments, clean vendor records, faster event PO generation, and stronger collections and cash application.
80%
Straight Through
Invoice Processing
99.8%
Accurate Invoice-Field Extraction
40%
Reduction in DSO
<10%
Unapplied Cash
Eliminating the Hardest Problems in Hospitality P2P & O2C Finance Operations
Finance-trained AI brings accuracy and speed to hospitality finance: GL-coding invoices, timing F&B payments, cleaning vendor records, accelerating event PO generation, streamlining collections, and payment matching.
Poorly Timed Perishable F&B and Seasonal Bulk Purchases Reduce Profitability
AI analyzes discounts, penalties, cost of capital, and vendor relationships, helping teams decide when to release payments fast versus hold cash. This ensures perishable F&B suppliers are paid quickly to protect uninterrupted daily deliveries, while seasonal linen and décor discounts are only captured when it makes financial sense.
Multi-Property Hotel Groups, Multi-Service Providers & One-Off Vendors Fragment Supplier Records
AI verifies vendor IDs and W-9s, then creates clean records in your ERP, wiping out compliance gaps from day one. This prevents duplicate supplier records across hotel groups under the same brand, speeds up onboarding for one-off wedding vendors, and stops multi-service vendors (supporting several hotel departments) from being recorded multiple times.
Slow PO Processing Delays Event Purchase Orders & Daily Perishable F&B Purchases
AI extracts key fields & pre-fills data from contracts & SOWs, generates POs using custom templates, and either sends them directly to vendors or routes them for human review as needed. This compresses PO cycle times for time-critical event purchases (banquet, florist, and AV) and keeps pace with daily, recurring perishable F&B ingredients.
Corporate Accounts & Group/Wedding Master Bills Complicate Collections & Dispute Resolution
AI prioritizes collections based on payment behavior, invoice risk, dispute likelihood, customer value, and DSO impact, tracks PTP commitments, and executes personalized follow-ups by customer segment. This helps recover revenue from repeat property stays and high-priority corporate accounts. AI also flags dispute signals before due dates and routes them to the right department owner.
Split Event Deposits & OTA Commission Deductions Trigger Payment Mismatches
AI matches payments to invoices and remittances using invoice numbers, PO references, amounts, dates, customer behavior, and historical patterns, correctly linking separate upfront group deposits to their final master folio settlement. AI also detects OTA commission deductions, short payments, and unidentified cash, classifies the root cause, and routes for resolution.
Multi-Department Supplier Invoices Increase GL Coding Errors
AI extracts key fields from invoices and recommends GL codes by learning from historical invoice data and human corrections, helping teams to identify and split vendor invoices containing line items across departments and cost centers. This ensures combined event costs (rooms, F&B, equipment) are accurately allocated instead of miscoded to a single department.
One Unified Platform for Hospitality Finance
A single AI-driven system runs your P2P and O2C workflows, correctly coding multi-department invoices, timing F&B payments, and faster collections, while posting accurate data into your ERP.
Procure-to-Pay (P2P)
What Hyperbots does
Hyperbots automates invoice field extraction, eliminates mismatches, streamlines one-off event vendor onboarding, improves purchase profitability, and generates POs faster with AI-driven workflows.
Outcome
Extracts fields from the same event’s room, F&B, and equipment invoices, eliminating mismatches
Improved profitability from perishable F&B & seasonal bulk purchases
One-off and seasonal hospitality vendors onboarded securely
PO cycle times accelerated for critical purchases
Unbilled room, F&B, banquet, and event costs accurately accrued
Order-to-Cash (O2C)
What Hyperbots does
Hyperbots accelerates collections, identifies group and wedding disputes early, matches corporate deposits across to total settlements, and detects OTA deductions on time.
Outcome
Group booking and wedding master-bill disputes resolved faster
Deposit payments matched accurately across multiple guest folios
OTA commission deductions correctly identified instead of treated as short-payments
No-show, cancellation, and event balances prioritized for collection
Greater visibility into guest, corporate, group, and event receivables and cash flow
P2P Automation for Hospitality Finance Operations
Purpose-built finance AI copilots streamlining hotel invoice processing, event vendor onboarding, F&B payments, POs, accruals, and hospitality tax verification.
Invoice Processing Co-Pilot
Processes hotel invoices across rooms, F&B, equipment, and event vendors to improve accuracy and eliminate mismatches.
Extracts invoice fields from room, F&B, equipment, and event supplier invoices
Matches invoices against POs and supporting documents to identify mismatches
Automates GL coding using invoice data and human corrections
Payments Co-Pilot
Coordinates hotel vendor payments across properties and departments, with flexible approvals and discount-penalty analysis.
Analyzes discounts, penalties, and payment timing to optimize hotel payment decisions
Prioritizes payments across properties, departments, and vendor obligations
Supports ACH, wires, cards, and other payment methods
Vendor Management Co-Pilot
Streamlines hospitality vendor onboarding and verification across properties, departments, and one-off event suppliers.
Verifies W-9s, vendor IDs, and vendor credentials
Enables faster onboarding of one-off wedding and event vendors
Helps prevent duplicate vendor records across hotel properties
Accruals Co-Pilot
Captures unbilled hotel expenses across rooms, F&B, events, and recurring services to improve period-end financial accuracy.
Automates accrual booking, reversals, and adjustments with configurations
Captures recurring hotel expenses that don’t use POs
Improves month-end visibility into outstanding property and departmental costs
Procurement Co-Pilot
Controls hotel procurement with configurable approvals, budget checks, and faster PO generation for critical purchases.
Enforces configurable approval workflows across properties, departments, and cost centers
Checks purchases against budgets for controlled spending
Improves profitability for perishable F&B and seasonal bulk purchases
Sales Tax Verification Co-Pilot
Reviews tax calculations across taxable hotel charges to improve payment and compliance accuracy.
Verifies tax applicability across jurisdictions with a live tax dictionary
Extracts and classifies taxable line items into the right categories
Identifies mismatches between calculated and billed tax amounts
O2C Automation for Hospitality Cash Flow
Purpose-built finance AI copilots streamlining group and wedding master bill collections, corporate payments, OTA settlements, disputes, and cash application.
Collections Co-Pilot
Accelerates hotel collections by prioritizing group, wedding, and corporate receivables while identifying payment disputes.
Prioritizes group booking and wedding master-bill disputes for faster resolution.
Identifies no-show, cancellation, and event balances requiring collection follow-up
Tracks payment commitments and recommends next actions for overdue hospitality receivables
Cash Application Co-Pilot
Automates cash application across upfront group deposits, partial payments, and OTA settlements.
Matches corporate deposits across multiple master folio settlements
Identifies OTA commission deductions instead of treating them as short-payments
Handles short-payments, overpayments, deductions, and unidentified cash automatically
Built for the ERPs Hospitality Runs On
Finance-trained AI that connects invoices, payments, and collections across your Hospitality ERP landscape.
Run Your Hospitality Finance with Hyperbots
Let us handle your P2P & O2C workflows,
While you focus on financial control and business growth.
FAQs: Hospitality
What is Hyperbots help hospitality finance?
Hyperbots is an AI-powered finance platform helping hospitality companies automate P2P & O2C processes, build custom workflows with HyperAPI, and perform financial analysis through HyperLM.
Can Hyperbots process invoices from different hotel departments?
Yes. Hyperbots processes invoices across rooms, F&B, banquets, spa, equipment, maintenance, and event vendors, extracting invoice fields, matching invoices with POs/GRNs, and automating GL coding.
Can Hyperbots automate payments to hotel suppliers?
Yes. Hyperbots coordinates vendor payments across properties and departments, supports flexible approvals, analyzes discounts and penalties, prioritizes payments, and supports payment methods such as ACH, wires, and cards etc.
How does Hyperbots help hotels manage vendors across multiple properties?
Hyperbots validates vendor information and helps create clean ERP records, reducing duplicate supplier records when vendors operate across multiple hotel properties or departments.
How does Hyperbots help hotels manage F&B and seasonal purchasing?
Hyperbots supports procurement workflows with configurable approvals and budget checks, helping finance teams control perishable F&B and seasonal bulk purchases and improve purchase profitability.
Can Hyperbots help prioritize hotel collections?
Yes. Hyperbots prioritizes collections based on payment behavior, invoice risk, dispute likelihood, customer value, and DSO impact, helping teams focus on high-priority guest, corporate, group, and event receivables.
Can Hyperbots match corporate payments across multiple hotel guest folios?
Yes. Hyperbots uses invoice numbers, PO references, amounts, dates, customer behavior, and historical patterns to match split corporate deposits across respective final master folio settlements.
How does HyperAPI connect hotel systems and automate finance workflows?
HyperAPI enables hospitality businesses to build custom AI agents connecting PMS, POS, ERP, payment, booking, and finance systems to automate property-specific workflows.
How does HyperLM help hospitality finance teams analyze hotel performance?
HyperLM connects hotel financial and operational data to a private finance chatbot that can analyze property performance, departmental profitability, event economics, receivables, cash flow, budget variances, and revenue scenarios in response to natural-language queries.
Which hospitality systems can Hyperbots integrate with?
Hyperbots can connect with hospitality finance systems including SAP S/4HANA, Oracle NetSuite, Microsoft Dynamics 365, Sage Intacct, M3 Accounting, Aptech PVNG, Infor CloudSuite Hospitality, OPERA Cloud, Hotelogix, Agilysys, and Jonas Hospitality.
Abbott
AbbVie
Amazon
Apple
Arrow Electronics
AT&T
AutoNation
Bank of America
Berkshire Hathaway (GEICO)
CBRE
Cigna Group
Cisco Systems
Citigroup
Costco
Dell Technologies
Dollar Tree
Duke Energy
Eli Lilly
ExxonMobil
FedEx
Goldman Sachs
Honeywell
HP / Hewlett Packard Enterprise
IBM
Jewel-Osco (Albertsons)
JLL
Johnson & Johnson
Liberty Mutual
Lowe's
Marathon Petroleum
Marriott International
Mastercard
McKesson
Medline
MetLife
PepsiCo
Pfizer
Phillips 66
Progressive
Southwest Airlines
Starbucks
Stryker
The Home Depot
Travelers
Tyson Foods
U.S. Bancorp
Valero Energy
Walmart
Warner Bros. Discovery
3M
Allstate
American Airlines
American Express
Applied Materials
Best Buy
Boeing
Capital One
Cardinal Health
Cencora
Charter Communications (Spectrum)
Chevron
Comcast
Cummins
CVS Health
Dollar General
Ford Motor Company
General Dynamics IT
Google (Alphabet)
Humana
International Paper
JPMorgan Chase
Kraft Heinz
Kroger
Marsh McLennan
McDonald's
Merck & Co.
Microsoft
Mondelez
Nationwide
PayPal
Prudential Financial
Publix
Southern Company
State Farm
Sysco
Target
The Hartford
The Walt Disney Company
Thermo Fisher Scientific
Uber
UNFI
United Airlines
UnitedHealth Group (incl. Optum)
UPS
US Foods
Verizon
Waste Management
Wells Fargo