Verifying Vendor Information Using Agentic AI

Uses pre-trained models on documents like W-9s to automate identity checks, supporting accurate vendor payments, reconciliation, and processing.

Key Features

Extensive pre-training

Pre-trained on millions of statements and checks, the Co-pilot handles a wide range of formats with accuracy and reliability.

Document and format agnosticism

Processes checks and statements in any layout, size, or format, no custom templates needed.

Quick integration

Ready to use from day one, pre-training speeds up onboarding and minimizes setup time for businesses.

Core IP from rigorous experimentation

Developed through ongoing testing to support reliable and scalable payment reconciliation.

High verification accuracy

Extracts key details, like amount, invoice number, and vendor name, from payment narrations with high accuracy, based on extensive training data.

Its training dataset spans vendor onboarding use cases from multiple industries,

Adaptability across industries

Trained on vendor onboarding cases from various sectors, the Co-pilot supports different regulatory and operational requirements.

KEY BENEFITS

Payment Co-Pilot boosts cash flow by timing payments for discounts, routes approvals automatically for same-day releases, supports ACH, checks, and wire transfers with a full audit trail—delivering accurate, secure payments and tighter spend control.

10%

Cash outflow

Co-pilot optimizes payment timings and methods, analyzing payment terms, discounts, penalties and, cost of capital

Vendor satisfaction

Vendors have higher satisfaction as they know real-time status of invoice processing and payments

Auditability

Human errors

Approvals

Reconciliations & other KPIs

Before and After Hyperbots Payments Co-Pilot

Why Hyperbots Agentic AI Platform?

Why choose hyperbots agentic AI: finance-first, accurate, adaptable AI

Finance specific

Hyperbots Agentic AI platform specializes exclusively in finance and accounting intelligence, leveraging millions of data points from invoices, statements, contracts, and other financial documents. No other platform has such large pretrained models on F&A data.

Best-in-class accuracy

Hyperbots achieves 99.8% accuracy in converting unstructured data to structured fields through a multimodal MOE model integrating LLMs, VLMs, and layout models. With contextual validation and augmentations, the platform ensures 100% accuracy for deployed agents.

Synthesis of unstructured and strutured finance data

Hyperbots agents emulate finance professionals to autonomously perform F&A tasks by reading and writing data like COA, expenses, and vendor masters from core accounting systems and integrating it with unstructured data from financial documents such as invoices, POs, and contracts.

Pre-trained agents with state of the art models

Hyperbots' Agentic platform, pre-trained on millions of financial documents like invoices, bills, statements, and contracts, ensures seamless integration, high accuracy, and adaptability to any accounting content, form, layout, or size from day one.

Company specific inference time learning

Hyperbots' Agentic platform employs state-of-the-art Auto ML pipelines with techniques like reinforcement learning to enable inference-time learning for tasks such as GL recommendation and cash outflow forecasting, ensuring continuous improvement and adaptability.

FAQs: Pre-Trained Models

What makes the Payment Co-pilot operational from day one?

The Co-pilot is pre-trained on millions of documents, enabling quick deployment and seamless integration without extensive customization.

Can the Co-pilot handle various document formats?

Yes, the Co-pilot is document and format agnostic, efficiently processing structured forms, free-form scanned documents, and other layouts without requiring custom templates.

How accurate is the Co-pilot in vendor identity verification?

The Co-pilot achieves near-perfect accuracy by leveraging its vast training data

Is the Co-pilot adaptable to specific industry requirements?

Absolutely, the Co-pilot is trained on diverse datasets, enabling it to meet industry-specific needs.

What are the advantages of pre-training for businesses?

Pre-training significantly reduces implementation time, allowing businesses to quickly onboard vendors and eliminate manual validation efforts.

What is the core technology behind the Co-pilot’s capabilities?

The Co-pilot’s performance is powered by Hyperbots’ Agentic AI platform, refined through rigorous experimentation to deliver exceptional scalability, accuracy, and adaptability.

Finance Transformations Powered by Agentic AI

Real outcomes from finance teams using Hyperbots Agentic AI

  • Media & Market Services Company

    NetSuite
    SAP

    Business Landscape: Diverse vendors with distinct workflows, approval hierarchies, and compliance needs 

    One Million Invoices Processed Annually Across 20+ Legal Entities in US & Europe

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Vendor Management | Procurement

    80%

    Straight-Through Processing

    99.8%

    Extraction Accuracy

    60%

    Cost Reduction in Finance Operations

  • $5B Florida-based Manufacturing Company

    Oracle Cloud

    Business Landscape: High-volume supplier transactions requiring rigorous matching, approvals, and compliance checks

    25K+ Invoices Processed Annually

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Exception Handling

    85%

    Straight-Through Processing

    60%

    Cost Reduction

    90%

    Reduction in Manual Exception Management Effort

  • DTH TV Services Company

    SAP S/4 HANA

    Business Landscape: High-volume vendor invoicing with large-scale PO-based matching

    400K+ Invoices Processed Annually

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    90%

    Straight-Through Processing (PO Invoices)

    11 — 1 day

    Reduction in Invoice Processing Time

  • $9 Billion Manufacturing Firm

    Microsoft Dynamics GP

    Business Landscape: Complex freight, duty, and surcharge allocations across invoices and purchase orders

    30K+ Invoices Processed Annually

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Custom Duty, Freight & Surcharge Allocation

    80%

    Straight-Through Processing

    0 -> 100%

    Automated Freight & Duty Allocation

  • $1 Billion Pharmaceutical Company

    SAP Business One

    Business Landscape: Multi-entity & multi-currency operations with global supplier base

    40K+ Invoices Processed Annually Across Multiple Entities in US & EU

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    80%

    Straight-Through Processing

    90%

    Reduction in Invoice Processing Time

    0

    Duplicate Payments

  • Decor & Lifestyle Company

    BlueCherry
    Microsoft Business Central

    Business Landscape: Managing a large vendor and factory network with inventory synchronization & invoice workflows

    20K+ Invoices Processed Annually Across 200+ Factories

    Hyperbots Agents Used

    Vendor Onboarding | Vendor Communication | Packing Slip Extraction | Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    70%

    Reduction in Vendor Management Overhead

    10 ->1 day

    Reduction in Invoice Processing Time

    90%

    Accelerated Inventory Updates

  • Houston-based Marketing Company

    QuickBooks Desktop
    Datacor

    Business Landscape: Complex P2P operations supporting industrial customers across chemicals, refining, and energy

    40K+ Invoices Processed Annually in a Multi-entity P2P Environment

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    70%

    Reduction in Operating Cost

    90%

    Reduction in Invoice Cycle Time

  • Boston-based Semiconductor Manufacturing Company

    Epicor Kinetic

    Business Landscape: Procurement-intensive AP operations with accurate PO matching & multi-level finance approvals

    30K+ Invoices Processed Annually

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Procurement

    50%

    Human Bandwidth Optimization

    1 week -> 1 day

    Reduction in Invoice Processing Time

  • Boston-based Workplace Design Firm

    Hedberg

    Business Landscape: Mixed-vendor purchasing, 3-way matching, freight audits, installation billing, and regional cost allocations

    Simplifying AP Across Multi-Tier Supply Chains

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Procurement | Validation | Augmentation

    80%

    Straight-Through Processing

    85%

    Reduction in Exceptions

  • Texas-based Non-Profit Organization

    Proprietary System

    Business Landscape: Fund accounting, cost allocations, tax documentation, audit compliance, and employee & vendor payments

    Modernizing Finance Operations Across a Large Nonprofit Network

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Validation | Augmentation | Vendor Management

    80%

    Reduction in AP Effort

    99%+

    AI Extraction Accuracy Achieved

  • Global Fabrication & Design Firm

    Microsoft Business Central

    Business Landscape: Global production hubs with localized tax, freight, duty, and import-export requirements

    Multi-Currency Vendor Payments and Operations

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Validation | Augmentation | Vendor Management

    80%

    Reduction in Vendor Management Overhead

  • Midwest-based Energy R&D Organization

    Deltek Costpoint

    Business Landscape: Different approval, coding, compliance & funding requirements across different initiatives

    Managing AP Across Research Programs, Grants & Projects

    Hyperbots agents Used

    Costpoint Read/Write | Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Validation | Augmentation

    70%

    Productivity Improvement

    Improved

    Project-Level Cost Allocation

    Faster & Cleaner

    Book Closing

  • Largest Non-Profit Animal Hospital

    NetSuite

    Business Landscape: Complex vendor operations requiring accurate onboarding, AP processing, & payment management

    Transforming AP, Vendor Management & Payments for a Niche Industry

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Procurement | Validation | Augmentation

    60%

    Reduction in Vendor Management Overhead

    70%

    Gain in AP Productivity

  • Miami-based Global Seafood Supplier

    SAP S/4 HANA

    Business Landscape: Complex inventory accruals requiring synchronization across shipments, invoices, and purchase orders

    Modernizing High-Volume Inventory Accruals

    Hyperbots Agents Used

    Accruals | Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Validation | Augmentation

    80%

    Reduction in Time to Accrue

    80%

    Improvement in AP Productivity

  • Healthcare Payment Solutions Provider

    Traverse
    NetSuite

    Business Landscape: Manual procurement, lengthy P2P cycles, and month-end accrual and reconciliation challenges

    Accelerating Procurement & Month-End Close

    Hyperbots Agents Used

    Procurement | Accruals | Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    40%

    Close Cycle Reduction

    80%

    STP in Invoice Processing

    30%

    Reduction in Time to Procure

  • Georgia-based Food Processing Company

    QuickBooks Desktop

    Business Landscape: Complex cash reconciliation across bank feeds, remittances & orders

    Transforming Cash Reconciliation Across 300M Pounds of Annual Production

    Hyperbots Agents Used

    Cash Application | Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    0 -> 90%

    STP Achieved in Cash Reconciliation

    80%

    STP Achieved in Invoice Processing

  • Chicago-based Orthopedic Services Company

    QuickBooks Online

    Business Landscape: Ad hoc finance operations with complex documents & an evolving chart of accounts

    Large & Complex Finance Document Processing

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    80%

    Straight-Through Processing

    75%

    Reduction in Manual Effort

  • NYC-based Apparel Manufacturer

    WFX
    Aptean Momentis
    Microsoft Dynamics GP

    Business Landscape: Complex apparel order lifecycles across separate prototyping and production workflows

    Streamlining Complex Apparel Order Lifecycles

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Procurement

    80%

    Reduction in Processing Time

    80%

    Increase in Productivity Gains

  • Federally Funded Media Organization

    Deltek Costpoint

    Business Landscape: Complex guest, vendor, payment, and procurement workflows spanning a 24-step approval process

    Managing 10M+ Guest, Vendor & Payment Transactions

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection | Procurement | Vendor Onboarding | Payments

    24 -> 2

    Process Steps Reduction

    20 -> 2

    Weeks reduction in Time to Pay

    80%

    Increase in Productivity Gains

  • LA-based EV Infrastructure Company

    NetSuite

    Business Landscape: Highly manual inventory procurement and exception-heavy matching processes

    Modernizing Complex 3-Way Matching

    Hyperbots Agents Used

    Email Triaging | Extraction | Invoice Processing | Matching | Fraud Detection

    80%

    Reduction in Exceptions

    99.5%+

    AI Extraction Accuracy Achieved

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Book a demo with one of our Financial Technology Consultants to get started!