How Costpoint Timesheet Corrections Work
A typical correction begins when an employee, supervisor, project manager, or finance user identifies an inaccurate entry. The authorized user reviews the original record, determines the required adjustment, and submits the correction through the applicable workflow.
The revised entry is then validated against configured rules for the employee, accounting period, project, activity, and charge code. Depending on the organization's controls, the corrected record may require supervisor or project-manager approval before it becomes available to downstream accounting processes.
- Identify the error: Determine what information was recorded incorrectly and why the correction is required.
- Update the entry: Correct hours, dates, projects, activities, charge codes, or other relevant fields.
- Validate the correction: Confirm that the revised entry complies with project and accounting rules.
- Approve and post: Route the correction through the appropriate approval process and update downstream financial records.
Common Reasons for Timesheet Corrections
Corrections commonly arise when an employee selects the wrong project, enters an incorrect number of hours, records time in the wrong accounting period, or uses a charge code that does not correspond with the work performed.
For project-based organizations, even a small coding error can change the reported cost of a contract or task. For example, if 8 hours of engineering labor were initially charged to Project A but actually belonged to Project B, correcting the entry ensures that labor cost and project performance reporting reflect the underlying work.
Corrections can also be necessary when supervisors identify discrepancies between submitted time and project assignments, approved schedules, leave records, or other supporting information.
Timesheet Corrections and Finance
Timesheet Software Finance describes the relationship between time-tracking information and financial workflows such as project costing, billing, payroll coordination, utilization analysis, and financial reporting. Corrected Costpoint timesheets help ensure that these downstream processes use reliable labor data.
Finance teams should distinguish a timesheet correction from a broader Coding Correction. A coding correction generally addresses the financial classification of a transaction, while a timesheet correction may involve both the recorded time and its associated project or accounting classification.
Maintaining a clear correction history also supports period-end review. When finance teams investigate project cost changes, they can understand whether a variance resulted from new activity, an adjustment to previously recorded labor, or a reclassification between projects.
Correction Controls and Audit Trail
A controlled correction process should preserve enough information to explain what changed, who made the change, when it occurred, and who approved it. This creates a traceable record that supports internal controls and financial review.
Organizations can establish correction rules around closed periods, approval authority, supporting documentation, and segregation of duties. A correction submitted by an employee may require supervisor review, while changes affecting significant project costs may receive additional project accounting oversight.
The objective is to make corrections transparent rather than simply replacing the original information. This helps finance teams reconcile project costs and understand adjustments during management review or period-end close.
Connection With ERP and Invoice Workflows
Costpoint operates as part of a broader ERP environment, so organizations should consider how corrected time data moves through connected finance processes. Using deltek Costpoint, organizations can align timesheet corrections with project accounting and other ERP workflows while maintaining consistent financial data structures.
Corrected labor information can also affect customer billing when invoices contain project-based labor. In an automated invoice processing workflow, invoice data may move through capture, extraction, validation, matching, GL coding, approval, and posting. Reliable timesheet information gives these downstream processes a stronger source of approved labor data.
Where customer receipts are subsequently matched against invoices and remittances, accurate project and billing information can also support cash application by helping finance teams identify the transactions associated with customer payments, deductions, or unapplied amounts.
Best Practices for Managing Corrections
Organizations can improve the consistency of Costpoint Timesheet Correction workflows by establishing clear responsibilities and correction rules.
- Correct promptly: Resolve identified errors before payroll, billing, or period-end processing whenever practical.
- Document the reason: Record why the adjustment was required and what underlying information supports it.
- Review project impact: Confirm whether the correction changes direct labor, indirect allocation, billing, or project reporting.
- Protect accounting periods: Apply appropriate approval controls when corrections affect previously reviewed or closed periods.
- Reconcile downstream records: Verify that material corrections are reflected in related accounting and reporting processes.
Timesheet corrections should also be distinguished from an Invoice Correction. An invoice correction changes customer billing information, whereas a timesheet correction changes the underlying labor record that may contribute to a billable amount.
Summary
Costpoint Timesheet Correction provides a structured method for fixing inaccurate employee time records while preserving financial control and traceability. By validating corrected hours, projects, charge codes, and accounting periods, organizations can maintain more reliable labor costing and project reporting. Clear approval workflows and documented correction histories further support accurate billing, financial reporting, and period-end close.