How Timesheet Submission Works
The process begins when an employee opens the applicable timesheet period in Costpoint and enters hours worked for each business day. Hours are generally assigned to projects, activities, or charge codes according to the employee's work and organizational accounting rules.
Before submission, the employee should review the entire period rather than submitting immediately after entering the final day. Costpoint users may need to verify regular hours, leave, overtime, project assignments, and any required comments or supporting information.
- Select the correct timesheet period and employee record.
- Enter hours against the appropriate project or charge code.
- Review daily and period totals for accuracy.
- Correct missing, duplicated, or incorrectly assigned hours.
- Submit the completed timesheet through the configured approval workflow.
Reviewing Hours Before Submission
A final review helps ensure that the submitted record accurately represents the employee's work. Compare the entered hours with work schedules, project assignments, approved leave, and any applicable overtime requirements. Pay particular attention to days containing multiple projects or activities because incorrect charge allocation can affect project costs and contract reporting.
Employees should also check whether the total hours for the period are complete and whether each entry uses an active and authorized charge code. If Costpoint identifies a validation issue, resolve it before submitting rather than relying on an approver to identify the discrepancy.
Timesheet Approval and Accounting
After submission, the timesheet can move through the organization's configured approval process. Approvers typically review whether the recorded labor relates to the appropriate project, task, employee, and accounting classification. Approved hours can then support labor costing and other downstream financial processes.
For broader finance workflows, Timesheet Software Finance describes the connection between time capture and finance activities such as labor costing, project accounting, payroll support, billing, and financial reporting. Understanding this relationship helps employees see why accurate timesheet submission matters beyond simply recording attendance.
Costpoint, ERP Integration, and Finance Workflows
Costpoint functions as an ERP environment in which project, labor, accounting, and financial information can be connected across operational workflows. Organizations using deltek Costpoint can configure finance processes around project structures, accounting rules, approvals, and integrations so that submitted labor information supports downstream activities without unnecessary re-entry.
Timesheet data can also intersect with invoice and accounting workflows. During invoice capture, extraction, validation, matching, GL coding, approval, and posting, the chart of accounts provides the accounting structure needed to classify financial transactions consistently. This makes accurate source data important for reliable downstream reporting.
Related Invoice and AI Finance Workflows
Although timesheet submission focuses on labor records, finance teams often process related transactions within the same ERP environment. Accurate project and accounting information can support invoice processing by providing dependable coding and transaction context for validation, matching, approval, and posting.
Technology-led finance transformation can extend these connected workflows further. ai agents can use finance-specific models, workflow rules, and ERP-connected data to support activities such as transaction processing, reconciliation, validation, and exception handling while keeping finance operations aligned with established accounting structures.
Timesheet Approval Controls
A consistent review process gives employees and approvers a practical control framework. The Timesheet Approval Checklist concept provides a useful reference for confirming that hours are complete, project or charge-code assignments are appropriate, required information is present, and the submission is ready for approval.
When a timesheet is rejected, the employee should review the approver's feedback, correct the relevant entries, and resubmit the record within the required reporting period. Maintaining a clear correction process helps preserve an accurate history of labor records.
Best Practices for Costpoint Timesheet Submission
Employees can improve submission accuracy by recording time consistently rather than reconstructing an entire period from memory. Daily entry makes it easier to distinguish projects, activities, leave, and other categories while the details are still readily available.
Organizations can also establish standardized training around charge codes, project assignments, approval deadlines, corrections, and supporting documentation. For specialized professional services, Legal Timesheet Software is a related glossary concept describing software used to manage time records in legal workflows, where accurate matter-level time capture can support billing and broader financial operations.
Summary
Submitting a timesheet in Costpoint involves selecting the correct period, recording hours against appropriate projects or charge codes, reviewing the entries, correcting exceptions, and submitting the completed record for approval. Accurate submissions provide dependable labor information for project accounting, financial reporting, billing, and related ERP workflows. A disciplined review process helps ensure that each approved timesheet becomes a reliable source of financial and operational data.