How Costpoint WAWF Billing Works
The process generally begins with eligible project costs and billing transactions recorded in Costpoint. Billing rules determine the amounts that can be invoiced, while contract information supplies the identifiers and requirements needed for electronic submission.
Once billing information is assembled, the resulting invoice data can be prepared for WAWF submission. Depending on the contract and configured workflow, information may include contract numbers, delivery information, line-item details, accounting data, payment information, and supporting documentation.
The workflow therefore involves more than generating an invoice. Finance teams must ensure that the billing data corresponds with the applicable contract and that required information is complete before electronic submission.
Key Components of WAWF Billing
A reliable Costpoint WAWF billing process depends on coordination between contract data, project accounting, invoice generation, and electronic submission. A Billing System provides the broader framework for managing customer billing transactions and connecting source data with invoice processing.
- Contract information: Identifies the government contract and applicable billing requirements.
- Project transactions: Supply the labor, materials, indirect costs, and other eligible charges used in billing.
- Invoice details: Present the amounts and supporting information required for government review.
- WAWF submission data: Provides the electronic information needed for processing through the applicable government workflow.
- Accounting records: Maintain the relationship between project costs, billing entries, receivables, and financial reporting.
The resulting Billing Document should accurately represent the approved charges and contain information consistent with the underlying contract and accounting records.
Billing Verification Before Submission
Before submitting an invoice, finance teams should verify contract identifiers, billing amounts, project information, applicable rates, supporting documentation, and required submission fields. Billing Verification provides a useful control concept for confirming that invoice information agrees with source transactions and contractual requirements.
This review is particularly important when a contractor manages multiple contracts, task orders, funding lines, or billing structures. A structured verification process helps ensure that the invoice submitted through WAWF reflects the correct period, contract, customer, and billable activity.
Invoice processing workflows can also benefit from automation around capture, extraction, validation, matching, GL coding, approval, posting, accuracy, and straight-through processing. These capabilities are discussed in Invoice Software 2025: AI-Ready AP & Billing Guide., which examines how invoice technology supports connected AP and billing operations.
Costpoint WAWF Billing and ERP Integration
Costpoint WAWF billing depends on reliable movement of information between project accounting, contract billing, accounts receivable, and electronic submission processes. Accurate ERP data helps ensure that invoice amounts and supporting details remain consistent across financial records.
The Hyperbots Platform uses agentic AI for finance and accounting tasks, including document processing and ERP integration. Its integrations with leading ERPs support synchronized data exchange and can help connect finance workflows across systems.
The relationship between commercial activity and invoicing can also be understood through Sync Sales to Cash, which explains how CRM and invoicing software can unite sales, billing, and AP workflows and provides guidance on connecting those processes for more consistent financial operations.
WAWF Billing and Receivables
After an invoice is submitted and processed, finance teams need visibility into receivables, customer payments, remittances, and invoice status. Accurate billing records provide the foundation for subsequent collection and payment reconciliation activities.
AR Automation Software can automate collection followups and matching of payments with invoices to reduce DSO by 40% and reconciliation cost by 80%. Automated collections can prioritize follow-ups, payment promises, and dunning with ERP write-back, helping teams connect outstanding invoices with collection activity.
For incoming payments, cash application can match bank files and remittances to invoices, post receipts to the ERP, and route exceptions. The article How Hyperbots AI Agents 10x Deltek Costpoint Finance discusses these workflows in the context of matching customer payments, remittances, unapplied cash, deductions, and posting receipts for Costpoint finance operations.
Best Practices for Costpoint WAWF Billing
Finance teams should maintain accurate contract and project data throughout the billing lifecycle. WAWF submissions are most reliable when source transactions, contract information, invoice details, and accounting records remain synchronized.
- Validate contract and funding information before generating the invoice.
- Reconcile billable transactions with the invoice amount before submission.
- Confirm required WAWF information and supporting documentation.
- Maintain consistent customer, project, and accounting data across systems.
- Track submitted invoices through subsequent receivables and payment processes.
These practices help connect government contract billing with financial reporting, receivables management, and cash-flow visibility.
Summary
Costpoint WAWF Billing connects Deltek Costpoint contract billing with electronic government invoice submission through WAWF. The process relies on accurate contract data, eligible project transactions, invoice preparation, billing verification, and consistent accounting records. Connecting WAWF billing with ERP integration, receivables, collections, and cash application can provide a more complete view of the transaction from project cost through customer payment.