How Does the Epicor RNI Report Work?
The report typically brings together purchase order details, receipt transactions, supplier information, quantities, costs, and invoice status. Users review the receipt records against available invoice transactions to determine which receipts remain open for invoicing or accounting follow-up.
- Identify purchase receipts: Review goods received against purchase orders during the selected reporting period or before the accounting cutoff.
- Check invoice status: Determine whether a corresponding supplier invoice has been entered, matched, and posted.
- Review outstanding values: Examine uninvoiced quantities and applicable costs to estimate the remaining receipt value.
- Investigate exceptions: Research partial invoices, receipt corrections, price variances, and transactions awaiting posting.
- Prepare close actions: Identify receipts requiring invoice follow-up, accrual review, reconciliation, or documented resolution.
When reviewing epicor reporting, users should confirm the report's date filters, company scope, receipt status, and accounting basis. These settings determine which transactions appear and how the outstanding value should be interpreted.
What Information Does an RNI Report Contain?
The report's usefulness depends on the transaction details available in the selected Epicor environment. Common fields include purchase order number, supplier ID, receipt number, receipt date, item description, received quantity, invoiced quantity, unit cost, remaining value, and invoice reference.
Purchase order and receipt references help users trace the original transaction, while invoice details show whether the receipt has been billed. Remaining quantities and values help identify partial invoicing, and receipt dates help prioritize older outstanding items. Where available, accounting periods and posting statuses provide additional evidence for month-end review.
Epicor ERP Modules support different operational functions, including purchasing, inventory, accounts payable, and general ledger accounting. Understanding which modules and transactions feed the RNI report helps users trace an outstanding value to its source and confirm whether the report reflects operational receipt data, financial postings, or both.
How Is the RNI Value Calculated?
A common way to estimate the received-not-invoiced value is to multiply the uninvoiced receipt quantity by the applicable unit cost. Actual report calculations may also account for invoice allocations, receipt corrections, landed costs, currency conversion, or other configured accounting rules.
Estimated RNI Value = Uninvoiced Quantity × Applicable Unit Cost
For example, assume a company receives 150 units of material at $24 per unit. The supplier has invoiced 100 units, and the remaining 50 units have not been invoiced. Assuming the same unit cost applies and no other adjustments are required, the calculation is:
50 × $24 = $1,200
The estimated RNI value is $1,200. Finance should verify the receipt and invoice records before deciding whether an accrual or other accounting action is required. The report value should not automatically be treated as an additional liability if the amount has already been recognized through existing accounting entries.
How Does the RNI Report Support Month-End Close?
At period-end, finance teams use RNI reporting to identify goods received before the cutoff date that have not yet been invoiced. Eligible uninvoiced receipts may require accruals so expenses, inventory costs, and liabilities are recognized in the correct period under the company's accounting policy.
For example, if materials were received on September 29 and the invoice arrives in October, the team evaluates whether the receipt requires recognition in September. When the invoice arrives, its quantity and price are compared with the receipt and any accrual already recorded. This process helps prevent omitted liabilities and duplicate expense recognition.
Epicor Integration Finance practices help maintain consistent transaction information across connected purchasing, AP, and general ledger workflows. The Hyperbots Platform can be configured around company-specific ERP integrations, roles, workflows, and GL structures. Process Specific Capabilities and Ready to Deploy Capabilities can support targeted finance automation, while Self Learning Capabilities help refine workflows using feedback. Human in the Loop review allows finance staff to assess exceptions and validate proposed accounting actions.
What Are the Best Practices for Managing RNI Transactions?
A consistent review process helps finance teams resolve outstanding receipts before they accumulate across reporting periods. Teams should assign responsibility for reviewing the report and document the reason for each significant open item.
- Run the report consistently: Use defined reporting dates and review schedules that align with the financial close calendar.
- Prioritize aging receipts: Investigate older transactions and receipts with material outstanding values first.
- Verify partial invoices: Compare invoiced and received quantities to distinguish legitimate remaining balances from unresolved differences.
- Coordinate with suppliers: Follow up on missing invoices and confirm expected billing dates.
- Document accounting decisions: Record accrual calculations, adjustments, approvals, and the eventual clearing of each item.
When investigating outstanding cash and settlement records, How Hyperbots AI Agents 10x Epicor Finance Operations and Closing Epicor Finance Gaps with Hyperbots AI Agents provide related context on matching customer payments, remittances, unapplied cash, deductions, and posting receipts. These are separate workflows from RNI reporting but illustrate why consistent transaction references matter across finance operations. Financial Controller Salary Benchmark Data Report offers a separate educational resource for understanding controller compensation benchmarks by company size, industry, and geography.
Summary
Epicor RNI Report helps businesses identify received goods that have not yet been invoiced, review outstanding receipt values, and prepare appropriate follow-up actions. By validating purchase and receipt records, investigating invoice status, and assessing eligible accruals, finance teams improve period-end cutoff accuracy, liability completeness, and financial reporting. Regular review supports stronger coordination between procurement, receiving, and accounts payable.