Prepare the Payment Batch
Begin by confirming that supplier invoices are entered, posted or otherwise eligible for payment, and approved according to company policy. Review invoice balances, payment terms, supplier records, and any credit notes or prior payments that affect the amount due. Then open the applicable payment-processing function in Epicor and select the payment group or batch containing the checks to be issued.
Depending on the configuration, Epicor may provide payment selection, payment group maintenance, check printing, or payment posting functions as separate steps. Use the workflow documented for your environment rather than assuming every Epicor release has identical screens.
- Confirm the bank account: Select the correct company and checking account associated with the payment batch.
- Review suppliers and invoices: Verify payee names, invoice references, outstanding balances, and payment amounts.
- Check payment status: Confirm that the payments are approved and have not already been printed, issued, or settled.
- Verify check settings: Review the check number sequence, payment date, printer setup, and applicable check layout.
These checks help ensure that each Accounts Payable Payment corresponds to an approved liability and is recorded under the correct supplier and bank account.
Print Checks in Epicor
Once the batch is ready, open the check-printing or payment-processing option associated with the selected payment group. Choose the appropriate bank account and batch, then review the proposed checks before sending the output to the configured printer. Depending on the Epicor version, the workflow may include a print preview, a check-print report, or a confirmation step that records the check numbers assigned to the payments.
Use the approved check stock and printer configuration. Check alignment, payee name, payment date, numeric amount, written amount, and remittance details before printing the full batch. A correct Invoice Print Format concerns the presentation of invoice documents; check layouts have their own bank-specific requirements, so do not assume an invoice template controls check output.
For example, if a batch contains checks for $1,250, $3,400, and $850, the total check value should be $5,500. Verify that the batch total agrees with the payment register before releasing the checks. This comparison confirms the expected amount of the disbursement, while each individual check still requires its own payee and amount review.
Review Check Numbers and Payment Approval
Check numbers provide a key link between printed documents, payment transactions, and bank activity. Confirm that the numbers assigned by Epicor match the physical checks printed. If the printer jams or a check is damaged, follow the company's void-and-reprint procedure and document the affected check number. Avoid simply printing the same payment again without determining whether the original check was produced or recorded.
Payment Approval should be completed according to the organization's authorization policy before checks are released. The approval process may require separate responsibilities for preparing a batch, authorizing payments, printing checks, and signing or distributing them. If the payment list changes after approval, follow the configured workflow to review and authorize the revised batch.
Procurement controls also support accurate disbursements. For purchases subject to matching requirements, compare the purchase order, receiving record, and supplier invoice through a Three Way Match. This helps establish that the payment relates to goods or services ordered and received. Related purchasing controls are discussed in Budget Control in Procurement with Real-Time AI, which focuses on spend visibility and approvals before commitments are made.
Post Payments and Reconcile Bank Activity
Printing a check and completing the accounting or payment-posting steps may be separate actions in Epicor. Follow the sequence required by your configured workflow, and verify the payment register and general ledger results after processing. Confirm that the supplier balance reflects the payment and that the appropriate cash or bank account has been updated according to the system's posting rules.
During invoice validation and posting, accurate account assignment helps ensure expenses and liabilities reach the correct general ledger accounts. The guide GL Coding for Expenses: From Manual Checks to Continuous AI Audits discusses controls that support consistent coding and review. For procurement transactions, How AI can Streamline PO–GRN–Invoice Reconciliation covers validation across purchase orders, goods receipts, and invoices.
After checks are issued, complete Bank Reconciliation by comparing recorded payments with bank statement activity. Outstanding checks may remain unreconciled until suppliers deposit them. Investigate differences such as a check recorded for the wrong amount, a void that was not reflected correctly, or a payment that appears in the accounting records but not in the bank statement.
Use Automation and ERP Integration
Well-defined payment controls can be supported by automation for invoice validation, payment preparation, exception routing, and audit documentation. The Hyperbots Platform supports company-specific workflows, roles, general ledger structures, and ERP integration through configurable processes. Its Process Specific Capabilities can support finance tasks using domain-focused automation, while Ready to Deploy Capabilities include pre-trained agents and ERP connectors for supported workflows.
Self Learning Capabilities can use human feedback to refine supported decisions, and Human in the Loop review keeps designated employees involved when exceptions or approvals require judgment. When integrating payment workflows with epicor, validate check references, payment status, supplier identifiers, bank account information, and posting results across connected systems. Epicor ERP provides the enterprise resource planning context in which these finance records and workflows are managed, while Epicor Integration Finance concerns the connections that allow financial information to move between systems.
Summary
To print checks in Epicor, prepare and verify the payment batch, select the correct bank account, review the check details and numbering, print using the approved check layout, and complete the required posting and reconciliation steps. Follow company authorization procedures and document voided or reprinted checks. These practices support reliable supplier payments, accurate accounts payable records, and clear financial reporting.